LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, August 20, 2018

TIME: 5:30 P.M. SPECIAL GENERAL / 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.     

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Guest Speaker – Danny Moller from A2Z plumbing                                                                 

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 07/31/18                                    
3.  Reconciliation Report                                                                                                       
4. Board Awareness: Interim Payment Account # 0968-00248-3
5. Request to Waive Fines for Account # 0968-00045-4
6. Request for settlement offer for Account #0968-00286-1
7. Request for Post judgement Account #0968-00082-1                                                                                    

III.       EXECUTIVE SESSION MINUTES                                      

1. 07/16/18 Executive Session Minutes                                                                                            

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 07/16/18 Special General Session Minutes                           
3. 07/16/18 General Session Minutes                                                

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 07/31/18 Financial Statement                                                                                      
2. Bank Hapoalim CD Maturing 9/04/18                                                                        
3. Beal Bank CD Maturing 09/12/18                                                                                                                                     

1. LIEN APPROVALS
2. 0968-00042-2

VII.      GENERAL BUSINESS

1. Villa Park Proposals (4) – Landscape refurbishment (Previously Tabled)
2. Villa Park –Monthly Contract increase
3. Enviro-Care –Monthly Rodent Control Service Agreement
4. Architectural Application – Wrought Iron Fence: 10571 #G
5. Architectural Application – Air Conditioner : 10550 #C    
6.  Pigeon Issues                                                                                                      Discussion
7. Roof Access Discussion
8. Rules & Regulations Discussion
9. Ballot Gathering Committee Discussion
10. Recycle Program                                                Discussion
11. Establish Goals for 2018                              Discussion                                                                          

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                             
3. Action List/Property Inspection  
4. Correspondence                                                      
5. Maintenance                                                                                               
6. Non-Compliance               
7. Patrol           
8. Community Map/Profile                                                                                                                  

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 17, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

   Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, July 16, 2018

TIME: 5:30 P.M. SPECIAL GENERAL / 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Guest Speaker – James Nowlin from Casitas

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 06/30/18

III.       MEMBER DISCIPLINE                                                                                                                                                                                        

1. Hearing: Holiday Decorations
2. Hearing: Stored Items in Common Area
3. Hearing: Plumbing Leak Invoices
4. Hearing: Wood Posts on Patio

1. EXECUTIVE SESSION MINUTES
2. 06/18/18 Executive Session Minutes                                                                                          

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 06/18/18 Special General Session Minutes
3. 06/18/18 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 06/30/18 Financial Statement

1. LIEN APPROVALS
2. Resolution to Record Lien: Account # O968-00242-3

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.  Professional Craftsmen Proposal – Building Repairs

B.    Fire Safety First Invoices – Annual Dry Fire Hydrant & FDC inspection

C.    Roof Access

D.     Pigeon Issues

1. Approve Draft Solar Equipment and Vehicle Charging Station Policies
2. Villa Park – Sprinkler Installation (Previously Tabled)
3. Annual Roof and Gutter Maintenance
4. Solar Conversion (Previously Tabled)
5. 2018 Goals (Previously Tabled)
6. Member Request: Returning Fish to Stream (Previously Tabled)

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 20, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, June 18, 2018

TIME: 5:30 P.M. SPECIAL GENERAL/6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Guest Speaker – James Nowlin from Casitas                                                       

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.       

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 05/31/18                            
3. Alterra Collections-History as of 6/11/18                          
4. The Perry Law Firm Settlement Offer
5.  Request to reduce cost of inspection reimbursement                                             

III.       MEMBER DISCIPLINE                                                                                                                                                                                        

1. Hearing: Front Door Wires
2. Hearing: Awning Maintenance
3. Hearing: Debris on Patio
4. Hearing: Plants in Common Area
5. Hearing: Holiday Decorations
6. Hearing: Pet Waste
7. Hearing: Stored Items in Common Area
8. Hearing: Wood Posts on Patio
9. Hearing: Plumbing Leak Invoices
10. Hearing: Overgrown Plants
11. Hearing: Items on Patio
    

1. EXECUTIVE SESSION MINUTES
2. 05/21/18 Executive Session Minutes                                                                                                      

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                              

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 05/21/18 Special General Session Minutes
3. 05/21/18 General Session Minutes              

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 05/31/18 Financial Statement                                                                                      
2. Approve “Draft” Reserve Study FY 01/01/19 to 12/31/19          

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.                                          

A.  Villa Park Landscape Proposal-Landscape Renovations                                                 

B.   Roofing Standards Invoice – Chimney Cap Replacement 10620 Unit B                       

C.    Professional Craftsmen Proposal – Carport Cleaning                                                    

D.   Mastercare Invoices – Remediation and Build back 10631 Units G.H and A               

E.    Nuisance Complaint                                                                                                        

F.      Pigeon Issues                                                                                                                  

G.     Approve Skylight Replacement Reimbursement letter for membership                       

H.     Solar conversion for the association                                                                         

I.        Appoint Election Committee per Bylaws, Section 6 (Committee to include one board member to act as Chairman and 2 or more persons.

J.        Appoint Either One (1) or Three (3) Inspectors of Election (OPPM can be IOE) & Authorize OPPM to Receive Ballots                                                            

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                
3. Action List/Property Inspection                                                          
4. Correspondence                                                        
5. Maintenance                                                      
6. Non-Compliance               
7. Community Map/Profile                                                                                               

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, July 16, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

 Professionally Managed By:

Optimum Professional Property Management, Inc.

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, MAY 21, 2018

TIME: 5:30 P.M. SPECIAL GENERAL/6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Rules and Regulations

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.      

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 04/30/18
3. Alterra Collections-History as of 5/8/18
4. The Perry Law Firm Settlement Offer

III.       MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Plumbing Leak Invoices

1. EXECUTIVE SESSION MINUTES
2. 04/16/18 Executive Session Minutes                     

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                  

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 04/16/18 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 04/30/18 Financial Statement
2. Home Street CD Maturing 06/08/18
3. Bank of Baroda CD Maturing 06/08/18
4. CIT/ONE WEST Bank CD Maturing o6/22/18

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.      Pool & Spa Plastering Proposals (2)

B.     Villa Park Landscape Proposals (2)

C.     Peak Lighting Proposal – Installing new light at the end of 10601 building and Directory

D.    Nuisance Complaint

E.      Returning Fish to the streams– Homeowner Correspondence

F.      Recycle Program

G.     APPROVE Solar Equipment and Electric Vehicle Charging policy drafted by legal counsel per legislation change.

H.   Establish Goals for 2018

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, June 18, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA = BOARD OF DIRECTORS MEETING

DATE:  MONDAY, APRIL 16, 2018

TIME: 5:30 P.M. SPECIAL GENERAL /6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Matt Grunseich Marco Polo Pools                                                         

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 03/31/18
3. Board Awareness: Interim Payment Account # 0968-00273-1                 
4. Request to Waive Fees for Account # 0968-00186-2
5. The Perry Law Firm Settlement Offer

III.       MEMBER DISCIPLINE                                                                                                                                                                                        

1. Hearing: Air Conditioning Unit in Window ~ 10511 #D (Le)

1. EXECUTIVE SESSION MINUTES
2. 03/19/18 Executive Session Minutes                                                                                                        

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                              

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 03/19/18 General Session Minutes               
3. 03/19/18 Organizational Session Minutes                       

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 03/31/18 Financial Statement                                                       
2. Approve Draft Reserve Study FY 01/01/19 to 12/31/19
3. Insurance Proposals (2)                     

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.                                          

A.      Pool & Spa Plastering Proposals (2)                                                                              

B.      Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621, 10610,10611,10601,10511 and 10631

C.      Roofing Standards Proposal – Roof leak-10621 #G                                                       

D.    Villa Park Landscape Proposals (3)                                                                                

E.     Nuisance Complaint                                                                                                       

F.      Returning Fish to the streams– Homeowner Correspondence                                       

G.     Recycle Program                                                                                                           

H.     Jill Hamblin-Cement repairs, Signage and Keys                                                            

I.        Advance Aquatic Proposal –Replace Pump #13                                                          

J.        Appoint Board Liaison for Management Per Contract

K.     Appoint NOT LESS THAN THREE (3) OR MORE THAN FIVE (5) Members to Architectural Review Committee per CC&Rs 15.1

L.      Establish Goals for 2018                                                                                              Discussion

M.    APPROVE Solar Equipment and Electric Vehicle Charging policy drafted by legal counsel per legislation change.                                                                                                                                                                                    

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                                                                        
3. Action List/Property Inspection
4. Correspondence                                                                                
5. Maintenance    
6. Non-Compliance             
7. Patrol                                                                                                                      
8. Community Map/Profile                                                                                               

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, May 21, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

    Professionally Managed by:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, March 19, 2018

TIME: 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 02/28/18
3. Board Awareness: Interim Payment Account # 0968-00248-3

III.       EXECUTIVE SESSION MINUTES                                      

1. 02/26/18 Executive Session Minutes                                                                                   

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                              

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 02/26/18 Special General Session Minutes
3. 02/26/18 General Session Minutes
4. 02/26/18 Resolution No Further Attempts
5. 11/13/17 Notice of 2^nd   Adjournment

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 02/28/18 Financial Statement
2. Foresight Financial Services Proposal- Reserve Study UPDATE FY 01/01/19 to 12/31/19

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.    Personal Touch Proposal – Fall Cleaning 2017

B.      Alan Smith Pools Proposals – Pool & Spa Plastering

C.      Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621,                                10610,10611,10601,10511 and 10631

D.    Villa Park Landscape Proposals (6)

E.     Nuisance Complaint

F.     Patrol Complaint

G.     Returning Fish to the streams– Homeowner Correspondence

H.     Recycle Program

I.        Jill Hamblin-Cement repairs, Signage and Keys

J.        Architectural Application Review

K.     ADOPT revised collection policy

L.      Approve Dates to Turn Pool Heat On and Off for 2018

M.    Establish Goals for 2018

1. Organizational Meeting

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, April 16, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, February 26, 2018

TIME: 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Bianca Reyes from Villa Park Landscape

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 01/31/18
3. OPM Collection Log
4. Board Awareness: Interim Payment Account # 0968-00273-1
5. Board Awareness: Interim Payment Account # 0968-00248-3
6. Request to Write Off Balance for Account # 0968-00223-1
7. Request for Payment Plan for Account # 0968-00242-3

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Peak Lighting & Electric, Inc. Invoice # 22244  ~ 10580 # H  (Nguyen)
2. Hearing: A2Z Plumbing Invoice # 41336 ~ 10541 # L (Blades)

1. EXECUTIVE SESSION MINUTES
2. 01/22/18 Executive Session Minutes                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 01/22/18 General Session Minutes
3. 10/16/17 Notice of 1^st    Adjournment
4. 11/13/17 Notice of 2^nd   Adjournment
5. 12/11/17 Notice of 3^rd   Adjournment
6. 01/10/18 Notice of 4^th   Adjournment
7. 01/22/18 Notice of 5^th   Adjournment

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 01/31/18 Financial Statement
2. Bank of Baroda CD Maturing  03/21/18
3. Calfirst National Bank Maturing 03/22/18
4. Foresight Financial Proposal – Reserve Study ONSITE FY 01/01/19 to 12/31/19

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.    Personal Touch Proposal – Fall Cleaning 2017

B.      Professional Craftsmen Proposal – Building Miscellaneous 10620, 10610, 10590 and 10570

C.      Alan Smith Pools Proposals – Pool & Spa Plastering

D.     Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621, 10610,10611,10601,10511 and 10631

E.      Returning Fish to the streams– Homeowner Correspondence

F.      Establish Goals for 2018

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, March 19, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to notify all residents that Southern California Edison will be conducting a scheduled power outage on Thursday, Jan. 25, 2018.

They will be replacing an underground switch and two underground transformers.

This will take place from 9:00am to 4:00pm.

Additionally, Edison’s civil crews will be onsite a few days prior to the scheduled outage to perform prep work.

All residents will be notified with SCE mailers 3-5 days prior to the outage.

Please make necessary arrangements to minimize any inconvenience. 

If you have any questions, please contact our property manager, Mark Gardner:

Email: MGardner@optimumpm.com
Phone:  (714) 508-9070 x227

Thank You, The Board

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, January 22, 2018

TIME: 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.       

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 12/31/17
3. OPM Collection Log
4. Board Awareness: Interim Payment Account # 0968-00273-1
5. Board Awareness: Interim Payment Account # 0968-00248-3
6. Request to Waive Fines for Account # 0968-00128-3
7. Request to Waive Fees for Account # 0968-00186-2
8. Request to Waive Fines for Account # 0968-00226-2
9. The Perry Law Firm Unpaid Invoices

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Peak Lighting & Electric, Inc. Invoice # 22244

1. EXECUTIVE SESSION MINUTES
2. 11/20/18 Executive Session Minutes                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 11/20/17 Special General Session Minutes
3. 11/20/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 11/31/17 Financial Statement
2. 12/31/17 financial Statement
3. Meta bank Storm CD Maturing 2/28/18
4. Cash Management

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.    Personal Touch Proposal – Fall Cleaning 2017

B.    Villa Park Landscape Proposal – Landscape Planting 10530, 10540,10560,10580,10590 and front of the Poll area

C.      Professional Craftsmen Proposal – Building Miscellaneous 10620, 10610, 10590 and 10570

D.     10531 Unit #I – Repair reimbursements

E.      PCW Contracting Services Proposal – Stucco repair 10531 unit # I

F.      Alan Smith Pools Proposals – Pool & Spa Plastering

G.     Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621, 10610,10611,10601,10511 and 10631

H.     Fire Safety First Invoice – Annual Fire Alarm Testing

I.        Parking Decals – Homeowner Correspondence

J.        Approve revised collection policy due to mandatory changes per legislation

K.     Approve Legal counsel to draft Electric Vehicle charging policy and solar equipment policy Discussion

L.      Approve New homeowner welcome package

M.   CC11504 Certified Manager Disclosure

N.      Establish Goals for 2018

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, February 26, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”