LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, November 20, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – James Nowlin from Casitas                                             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 10/31/17
3. OPM Collection Log                                                                                                
4. Board Awareness: Interim Payment
5. Board Awareness: Interim Payment
6. Request to Deed in Lieu                              

III.       MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Plants                                                                
2. Hearing: Items Balcony                                                          
3. Hearing: Stored Items                          

1. EXECUTIVE SESSION MINUTES
2. 10/16/17 Executive Session Minutes                                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.
   

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 08/21/17 General Session Minutes
3. 09/18/17 Special General Session Minutes
4. 09/18/17 General Session Minutes                                          

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 10/31/17 Financial Statement
2. Morgan Stanley CD Maturing  12/11/17
3. Calfirst National Bank CD Maturing 12/22/17
4. Morgan Stanley CD Maturing 12/29/17                                                                                   

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.                                          

A.     Advance Aquatic Proposal – Lake edge removal 10621, 10630, 10520 and 10521     P

B.      Advance Aquatic Proposal – Replace leaking pump seals                                           

C.     Personal Touch Proposal – Fall Cleaning 2017                                                           

D.   Disaster Preparedness (Patrick Turner)                                                                                                                   

E.      Appoint Board Liaison                                                                                                   

F.      Appoint NOT LESS THAN THREE (3) OR MORE THAN FIVE (5) Members to Architectural Review Committee per CC&Rs 15.                                                                                                                                                                                                                                                                                                                                                                            

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                   
3. Action List/Property Inspection
4. Correspondence                                                        
5. Maintenance    
6. Non-Compliance               
7. Community Map                                                                                                           

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, January 15, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

  Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, October 16, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Bianca Reyes from Villa Park Landscape

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 09/30/17
3. OPM Collection Log
4.  Board Request: Settlement Request
5. Request to Waive Fees
6. Request to Waive Fine
7. Request to Postpone payments

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Nuisance
2. Hearing: Nuisance
3. Hearing: Plants
4. Hearing: Items Balcony
5. Hearing: Stored Items

1. EXECUTIVE SESSION MINUTES
2. 09/18/17 Executive Session Minutes                                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                             

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                         6:45 P.M.
2. 09/18/17 Special General Session Minutes
3. 09/18/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 09/30/17 Financial Statement

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Villa Park Proposal – Tree Removal

B.      Advance Aquatic Proposal –Drain and clean all Bio filters

C.      Advance Aquatic Proposal – Lake edge removal 10621, 10630, 10520 and 10521

D.     Advance Aquatic Proposal – Install locking mechanism on vaults and Replace leaking pump seals  Pg. 64

E.     Trash Enclosure Proposals (2) – Exterior Painting of the Trash Enclosures

F.   A2Z Plumbing Proposal – Broken drain line repair 10531 #A/I

G.     Enlarging of the parking space (Jill Hamblin)                                                               Discussion

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 20, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

     Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, September 18, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Dave Morris from Advanced Aquatic

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M. 

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 08/31/17
3.  Board Awareness: Interim Payment Account  
4. Board Awareness: Interim Payment Account                               

III.       MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Nuisance
2. Hearing: Nuisance
3. Hearing: Plants  
4. Hearing: Items Balcony  
5. Hearing: Stored Items  
6. Hearing: Landscape Maintenance

1. EXECUTIVE SESSION MINUTES
2. 08/21/17 Executive Session Minutes                                                                                                      

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 08/21/17 Special General Session Minutes
3. 08/21/17 General Session Minutes                                                                            

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 08/31/17 Financial Statement          
2. ZBNA INSTL CTF UT CD Maturing  11/10/17                                                       

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.                                          

A.     Villa Park Proposal – Irrigation Upgrade (Previously Tabled)                                      

B.      Hillcrest Construction Proposal –Mailbox Replacement

1. Professional Craftsmen Inc. Proposal – Repair Concrete and Railings 10530 carport #63, carport #465, 10601 #G, 10611 #B, 10590 #A, 10561 #B and 10630 #H  (Previously Tabled)

D.     Professional Craftsmen Proposal – Building Repairs 10520,10530,10540,10550,10560 and 10580  

E.      Owner Request for Reimbursement  

F.      Signs and Garage Sales (Jill Hamblin)                                                                      Discussion

G.     Establish Goals for 2017 (Previously Tabled)                                                           Discussion                                                                                                                                                                                                                                                                                                        

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                
3. Action List/Property Inspection                               
4. Correspondence                                                      
5. Maintenance                                                                                                       
6. Non-Compliance               
7. Community Map                                                                                                            

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 16, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

   Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER!

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, AUGUST 21, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Bianca Clay from Villa Park Landscape

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.    

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 07/31/17
3.  Collection Log (For Review Only)
4. Board Request: Payment Plan
5. Board Request: No –Judicial Foreclosure

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: General Appearance
2. Hearing: Plants in Common Area
3. Hearing: Wrought Iron Fence
4. Hearing: Stored Items
5. Hearing: Patio

1. EXECUTIVE SESSION MINUTES
2. 07/17/17 Executive Session Minutes                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                  

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 07/17/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 07/31/17 Financial Statement
2. Homestreet Bank CD Maturing  09/07/17
3. Calfirst National Bank CD Maturing 09/22/17
4. Morgan Stanley CD Maturing 10/12/17
5.  Draft budget for Fiscal Year 01/01/18 to 12/31/18

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Villa Park Proposal – Landscape Renovations 10620, 10621, 10630 and 10631    (Previously Tabled)

B.      Villa Park Proposal – Irrigation Upgrade (Previously Tabled)

C.      Villa Park Proposal – Proposed Monthly Contract (Previously Tabled)

D.     Villa Park Proposal – Landscape Renovations

E.      Professional Craftsmen Inc.  Proposal – Repair Concrete and Railings 10530 carport #63,
carport #465, 10601 #G, 10611 #B, 10590 #A, 10561 #B and 10630 #H

F.      Advance Aquatic Proposal –Pump Replacement #12

G.     Roofing Standards – Annual Roof and Gutter Maintenance

H.     Tree Trimming Proposals (4) – Rear Gate Repair

I.        Appoint Ballot Gathering Committee

J.        Signs and Garage Sales (Jill Hamblin)

K.     Establish Goals for 2017 (Previously Tabled)

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 18, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

     Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, July 17, 2017

TIME:   5:30 P.M. EXECUTIVE / 6:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 06/30/17
3. Board Awareness: Interim Payment Account # O968-00248-3

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Unauthorized Exterior Modification – 10520 #I – (Hoffman)

1. EXECUTIVE SESSION MINUTES
2. 06/19/17 Executive Session Minutes                                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                               

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 06/19/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 06/30/17 Financial Statement – Hand Carry
2. BMW Salt Lake City UT CD Maturing  08/25/17

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Personal Touch Proposal – Spring Cleaning (Previously Tabled)

B.      Villa Park Proposal – Landscape Renovations 10620, 10621, 10630 and 10631     (Previously Tabled)
C.      Villa Park Proposal – Irrigation Upgrade (Previously Tabled)

D.     Villa Park Proposal – Proposed Monthly Contract (Previously Tabled)

E.      Villa Park Proposal – Tree Removal

F.      Villa Park Proposal – Landscape Renovations

G.     Gate Maintenance Proposals (2) (Previously Tabled)

H.     Great Scott Proposal – Tree Trimming (Previously Tabled)

I.        Brightview Landscape Contract (Previously Tabled)

J.        CID Insurance Program -Master Fidelity Proposal

K.     California Gate Proposal – Rear Gate Repair

L.      Peak Lighting Invoice – Emergency Shut Off Switch for Pools

M.    Establish Goals for 2017 (Previously Tabled)

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 21, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.
   

    Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

As many residents have noticed, the Back Gate on Stanford Ave. is currently under repair.  The vendor has been notified and parts have been ordered.  Management will be notified later next week (after the Fourth of July) when the repairs expect to be completed.

The Board asks all residents to use either the North or South Gates during this time.  We will have the Back Gate up and running as soon as possible.

If you have any questions, please contact Kelsi at Optimum Property Management:

Phone:  (714) 508-9070 x245  /  Email:  KDunkelberger@optimumpm.com

The Board thanks you in advance for your patience and cooperation.

The City of Garden Grove just sent notification that they will be conducting their annual “Backflow Testing” at Lakeside this Monday, June 19, 2017 between the hours of 11:00am to 2:00pm.  We know this is short notice, but notices have been posted on all the mailboxes in an effort to notify as many residents as possible.

The Safe Drinking Water Act of 1986 mandates such testing where backflow prevention devices are installed to protect the public potable water system.  The Board apologizes for any inconvenience, but the testing is necessary.

For more information, please visit the City of Garden Grove’s website:

https://www.ci.garden-grove.ca.us/pw/crossconnectionsfrequentlyaskedquestionsandanswers

The Board thanks you in advance for your cooperation.

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, June 19, 2017

TIME:   5:30 P.M. EXECUTIVE / 6:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M. 

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 05/31/17
3. OPM Collection Log
4. Board Awareness: Interim Payment Account # O968-00223-1
5. Board Awareness: Interim Payment Account # O968-00248-3

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: 10561 #J ~ Landscape Maintenance

1. EXECUTIVE SESSION MINUTES
2. 05/15/17 Executive Session Minutes                                                                                                       

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 05/15/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 05/31/17 Financial Statement
2. Beal Bank CD Maturing  07/19/17

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Personal Touch Proposal – Spring Cleaning (Previously Tabled)

B.      Villa Park Proposal – Landscape Renovations 10620, 10621, 10630 and 10631

C.      Villa Park Proposal – Irrigation Upgrade

D.     Villa Park Proposal – Proposed Monthly Contract

E.      Gate Maintenance Proposals (2) (Previously Tabled)

F.      Great Scott Proposal – Tree Trimming

G.     Brightview Landscape Contract

H.     Appoint Inspectors of Election

I.        Appoint Election Committee per Bylaws, Section 6 (Committee to include one board member to act as Chairman and 2 or more persons)

J.        Community Projects – Jill Hamblin

K.     Establish Goals for 2017 (Previously Tabled)                                                           Discussion

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Maintenance
5. Non-Compliance
6. Patrol
7. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, July 17, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

As many residents remember, our complex had brand new asphalt installed in our parking lot area by Ben’s Asphalt.  Per their recommendation, we need to apply a “seal coating” to all the new asphalt.  Optimum Property Management has already mailed out a letter to all homeowners, but the Board would like to notify all residents of the upcoming dates with this website notification as well as posting on all the mailboxes.

Here are the dates … Weather Permitting:

PHASE I  (North side of complex):

PHASE 1 – TUESDAY MAY 30, 2017 @ 7:00A.M. – WEDNESDAY MAY 31, 2017 @ 12:00P.M.

PHASE II  (South side of complex):

PHASE 2 – TUESDAY JUNE 6, 2017@ 7:00A.M. – WEDNESDAY JUNE 7, 2017 @ 12:00P.M.

The streets will be closed to vehicle traffic from 7:00 A.M. that morning until 12:00 PM the following day (29 hours).  Please have your vehicle moved by 7:00 A.M. that morning to an area that is not going to be sealed on that day. 

If your vehicle is not moved outside the closed area by 7:00 A.M., the vehicle will be towed at the owner’s expense.

However, if you are not going to use your vehicle during that 29-hour period, then you can park your vehicle in your covered parking space.  Keep in mind that it can’t be moved for that full 29-hour period.

If you decide to drive your vehicle on the streets within the association during the 29-hour period of the closure, you will damage the new surface and possibly your vehicle.  If this occurs, you will be liable for the cost of the repair to the streets and your vehicle.

Please refer to this map for the date that your area will be closed:

If you have any questions regarding this matter, please contact your Certified Community Association Manager, Mark Gardner, with Optimum Professional Property Management, Inc. (ACMP) at (714) 508-9070 x227 … or email him at:  Mgardner@optimumpm.com

Thank you for your cooperation during this process.