LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION NOTICE & AGENDA

BOARD OF DIRECTORS MEETING

 DATE:  MONDAY, May 15, 2017

TIME:   5:30 P.M. EXECUTIVE / 6:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLRATION OF QUORUM / CALL TO ORDER 5:30 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 04/30/17
3. Board Awareness: Interim Payment
4. Board Awareness: Interim Payment
5. Owner Request to Waive Fees

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: 10521 #P ~ General Appearance – Debris
2. Hearing: 10621 #H ~ Plumbing Repair Reimbursement

1. EXECUTIVE SESSION MINUTES
2. 04/17/17 Executive Session Minutes                        

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                              

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 04/17/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 04/30/17 Financial Statement
2. 06/09/17 Maturing CD ~ Bank of Baroda $50,000.00
3. 06/22/17 Maturing CD ~ Calfirst National Bank $175,242.71
4. 06/22/17 Maturing CD ~ CIT(Onewest Bank) $160,768.33
5. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Deck Repair Proposals (2) –  Deck Repair  (Previously Tabled)

B.      Professional Craftsmen Proposal – Painting of Dumpster Doors (Previously Tabled)

C.      Professional Craftsman Proposal – Carport Cleaning (Previously Tabled)

D.     Personal Touch Proposal – Spring Cleaning (Previously Tabled)

E.      Fire Safety First Invoice Annual Test and Service on Dry Hydrants

F.      Diversified Waterscapes, Inc. Proposal – Waterscape Maintenance

G.     Roofing Standards Invoice – Roof Leak Repair

H.     California Gate Proposal – Repair Gate Tracks and Reflectors

I.        Gate Maintenance Proposals (2) (Previously Tabled)

J.       Owner Request for Reimbursement –

K.     Bio Filter Cleaning

L.      Establish Goals for 2017 (Previously Tabled)

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, June 19, 2017 at 6:30 pm Executive Session and 6:00 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

 Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION NOTICE & AGENDA

ANNUAL MEMBERSHIP MEETING & ELECTION AND BOARD OF DIRECTORS MEETING

DATE: MONDAY, APRIL 17, 2017

TIME: 5:30 P.M. EXECUTIVE / 6:00 P.M. GENERAL

LOCATION: UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

I. DECLRATION OF QUORUM / CALL TO ORDER 5:30 P.M.

II. DELINQUENCIES

A. A/R Aging & Reconciliation Report 03/31/17

B. Board Awareness: Interim Payment

C. Board Awareness: Interim Payment

III. MEMBER DISCIPLINE

A. Hearing: ~ Towing Reimbursement

B. Hearing: ~ General Appearance – Debris

C. Hearing: ~ Signs in Common Area

IV. EXECUTIVE SESSION MINUTES

A. 03/20/17 Executive Session Minutes

V. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION

I. DECLARATION OF QUORUM / CALL TO ORDER 6:30 P.M.

II. EXECUTIVE SESSION DISCLOSURE

Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 6:30 P.M.

(3 minutes per member / 15 minutes maximum)

Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

IV. SECRETARY’S REPORT / MINUTES 6:45 P.M.

A. 03/20/17 Special General Session Minutes

B. 03/20/17 General Session Minutes

C. 03/20/17 Organizational Meeting Minutes

V. TREASURER’S REPORT / FINANCIALS 6:50 P.M.

A. 03/31/17 Financial Statement

VI. LIEN APPROVALS

A. Resolution to Record Lien

VII. GENERAL BUSINESS 7:00 P.M.

A. Guest Speaker: Bianca Reyes from Villa Park

B. Owner Request for Reimbursement

C. PCW Proposal – Deck Repair

D. A2Z Invoice – Plumbing Route

E. Villa Park Proposals (3) – Landscape Renovations

F. Mastercare Invoice Remediation

G. Floor Restoration Proposals (2)

H. Mastercare Proposal – Remediation

I. Professional Craftsmen Proposal – Painting of Dumpster Doors

J. Roofing Standards Invoice Custom Gutter Replacement

K. Roofing Standards Proposal – Roof Leak Repair

L. Novatech Proposal – DVR Cameras for Pool Bathroom Hallway

M. Insurance Renewal

N. Establish Goals for 2017

O. Peak lighting Proposal – Dark Area Lighting Improvements

P. Owner Request for Reimbursement

VIII. ITEMS NEEDING IMMEDIATE ACTION

Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

IX. SUMMARY OF ACTION TAKEN (REVIEW ONLY)

A. Annual Calendar

B. Action List/Property Inspection

C. Correspondence

D. Maintenance

E. Non-Compliance

F. Patrol

G. Community Map

X. NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, May 15, 2017 at 6:30 pm Executive Session and 6:00 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

XI. ADJOURN GENERAL SESSION 7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230Commerce, Suite 250, Irvine, CA 92602

(714) 508-9070 / (714) 665-3000 Fax www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to announce that our new Parking Program will begin on Monday, May 1, 2017.  A letter was recently mailed out to all homeowners regarding the dates and times of when & where you can pick up your parking sticker.  Here is a copy of the letter:

Enclosed please find the Parking Regulations that were recently revised and adopted by your Board of Directors that become effective May 1, 2017.  Please discard the old Parking Regulations that are a part of the Rules & Regulations, and replace them with these new Parking Regulations.  Owners that rent their units are required to forward a copy of these new rules to their tenants.  Owners will be responsible for non-compliance of the parking rules by their tenants, guests, or residents of the unit.  Due to the limited number of guest parking spaces, these new Parking Regulations will be strictly enforced.

The board is implementing the “Parking Program” in accordance with the newly adopted Parking Rules that require all residents to register vehicles parked in their deeded parking space(s) by completing the enclosed “Vehicle Registration” form. Only Non-resident vehicles or “Safe-listed vehicles” will be permitted to park in guest parking.  All other vehicles will be subject to immediate tow and/or the homeowner will be fined.

Guest parking is limited to a maximum of forty-eight (48) hours.  Parking Permits are to be picked up on one of the following dates listed below.  You must bring your completed “Registration Form” with you in order to receive a parking permit sticker:

Date                                                          Time                                                                     Location

Saturday, April 8th                               9:00 a.m. – 12:00 p.m.                                      Large Pool

Sunday, April 9th                                 11:00 a.m. – 2:00 p.m.                                       Large Pool

Saturday, April 15th                             9:00 a.m. – 12:00 p.m.                                      Large Pool

Sunday, April 16th                               11:00 a.m. – 2:00 p.m.                                       Large Pool

Saturday, April 22nd                             9:00 a.m. – 12:00 p.m.                                     Large Pool

Sunday, April 23rd                               11:00 a.m. – 2:00 p.m.                                       Large Pool

The following is the procedure for obtaining a parking permit sticker:

• Please bring photo identification, valid registration, and completed registration form
• If you are disabled, please contact Mark Gardner to make special arrangements: call phone number (714) 508-9070 x227 or email him at MGardner@optimumpm.com

PLEASE NOTE:  ANY HOMEOWNER OR TENANT VEHICLE PARKED IN GUEST PARKING AFTER MAY 1, 2017 WILL BE SUBJECT TO IMMEDIATE TOW AT THE VEHICLE OWNER’S EXPENSE AND/OR THE UNIT’S OWNER MAY BE FINED.

Thank You, the Board

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION NOTICE & AGENDA

ANNUAL MEMBERSHIP MEETING & ELECTION AND BOARD OF DIRECTORS MEETING

DATE:  MONDAY, March 20, 2017

TIME:  5:30 P.M. AFTER REFURBISHMENT / 6:00 P.M. EXECUTIVE / 7:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Kristin Santoro from BrightView

1. ADJOURN SPECIAL GENERAL – AFTER REFURBISHMENT 6:00 P.M.

ORGANIZATIONAL MEETING                                        5:55 P.M.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLRATION OF QUORUM / CALL TO ORDER 6:00 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 02/28/17
3. OPM Collection Log
4. Owner Request to Waive Fees 10611 #A (Montenegro) Account # O968-00248-3

III.       MEMBER DISCIPLINE                                                                                                       

1. Hearing: 10571 #F ~ Stored Items on Balcony
2. Hearing: 10591 #I ~ Bars on Window
3. Hearing: 10591 #J ~ Debris on Balcony
4. Hearing: 10611 #A ~ Unauthorized Architectural Modification

1. EXECUTIVE SESSION MINUTES
2. 02/27/17 Executive Session Minutes                                                                                       

1. ADJOURN EXECUTIVE SESSION 7:00 P.M.

GENERAL SESSION                                                                                                                              

1. DECLARATION OF QUORUM / CALL TO ORDER 7:00M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  7:00 P.M.

            (3 minutes per member / 15-minutes maximum)                                  

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 7:15 P.M.
2. 02/27/17 Special General Session Minutes
3. 02/27/17 General Session Minutes
4. 01/23/17 Resolution of No Further Attempt

V.        TREASURER’S REPORT / FINANCIALS                            7:20 P.M.

1. 02/28/17 Financial Statement
2. 03/31/17 Financial Statement
3. Approve Draft Reserve Study  FY 01/01/18 to 12/31/18

1.   LIEN APPROVALS
   

VII.     GENERAL BUSINESS                                                           7:30 P.M.

A.     PCW Proposal – Deck Repair 10591 #H

B.      A2Z Proposal – Plumbing Repair 10581 #C

C.      Villa Park Invoice – Sump Pump Installation

D.     24 Hour Restoration – Invoice Build Back Restoration 10581 #A

E.      Professional Craftsmen Proposal – Painting of Dumpster Doors

F.      Professional Craftsmen Proposals (4) – Bridge repairs & Replacement

G.     Personal Touch Proposal – Spring Cleaning 2017

H.     Gate Maintenance Proposals  (2)

I.        Owner Request: Restoration Reimbursement – 10550 #I                                          

J.        Establish Goals for 2017

K.     Bio Filter Cleaning

L.      IP address ATT

M.    Appoint Board Liaison

1. Appoint THREE (3) or More Than FIVE (5) Members to Architectural Review Committee per CC&Rs X.1Pg. 179
2. Peak lighting Proposals- Quarterly light fixture cleaning
3. Insurance Renewal
4. Owner request: Plants in Common area near 10551 # C

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, April 17, 2017 at 6:30 pm Executive Session and 6:00 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          8:00 P.M.

Professionally Managed By:
Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to announce:

Following the thirty (30) day review and comment period required by California Civil Code, and after consideration of comments from the membership, the Board of Directors adopted the Parking Rules & Permit Program (previously mailed to you) at a duly held meeting of the Board of Directors on Monday, February 27, 2017.

The newly adopted Parking Rules & Permit Program set forth specific parking rules, as of the date of adoption.

As a cost-saving measure, the newly adopted Parking Rules & Permit Program will not be mailed again. Please retain a copy of the Parking Rules & Permit Program dated January 12, 2017 (previously mailed to you) along with your other Association documents for future reference.  If you would like a  set emailed to you, please send your requests to nkardos@optimumpm.com.

Also, please provide your tenants, if applicable, with a copy so they are aware of the Association’s Parking Rules & Permit Program.

If you have any questions, please contact our Certified Community Association Manager, Mark Gardner, CMCA, with Optimum Professional Property Management, Inc. (ACMF) at (714) 508-9070 ext. 227.

Thank you for your continued support of the Board’s efforts to protect, maintain and enhance our property values.

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION NOTICE & AGENDA

ANNUAL MEMBERSHIP MEETING & ELECTION AND BOARD OF DIRECTORS MEETING

DATE:  MONDAY, February 27, 2017

TIME: 5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 7:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION        5:30 P.M.

1. Establish Goals for 2017- Jill Hamblin       .                      5:30 P.M.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLRATION OF QUORUM / CALL TO ORDER 6:00 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 01/31/17
3. Board Awareness: Interim Payment
4.  Request to Waive Fees     

III.       MEMBER DISCIPLINE                                                                                                                                                                                       

1. Hearing: Stored Items on Balcony
2. Hearing: Debris on Balcony
3. Hearing: Unauthorized Architectural Modification                                     

1. EXECUTIVE SESSION MINUTES
2. 01/23/17 Executive Session Minutes                                                                                          

1. ADJOURN EXECUTIVE SESSION 7:00 P.M.

GENERAL SESSION                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER 7:00M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  7:00 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 7:15 P.M.       
2. 01/23/17 Special General Session Minutes                                                                                                                    
3. 01/23/17 General Session Minutes                   

V.        TREASURER’S REPORT / FINANCIALS                            7:20 P.M.

1. 01/31/16 Financial Statement
2. Reserve Study Proposals (3)                                                                                           

1. LIEN APPROVALS                       
   

VII.     GENERAL BUSINESS                                                           7:30 P.M.                                          

A.     Landscape Proposals (3) (Previously Tabled)                                                            

B.      Villa Park Landscape Proposal – Install Mulch in the Carport Planters                                                                                   

C.      Mastercare Protection & Cleaning Invoice

D.     Roofing Standards Invoice                                         

E.      Draft Audit for FY 12/31/16                                                                                   

F.      Personal Touch Proposal – Spring Cleaning 2017                                                         

G.     Superior Access Proposal – Gate Maintenance                                                        

H.     Owner Request: Towing Reimbursement (Previously Tabled)                                  

I.        Owner Request: Storm Damage Reimbursement

J.       Adopt Parking Rules and Permit Program                                                                      

K.     Establish Goals for 2017                                                                                        

L.      Turn Pool Heat On & Off for 2017                                                                                                                                                                                                                                                                                                                                                                                                                                                             

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                                                                                                                    

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, March 20, 2017 at 6:30 pm Executive Session and 6:00 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          8:00 P.M.

  Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

 “Making a Difference ……TOGETHER”

** ATTENTION ALL RESIDENTS **

HEAVY RAINS AND HIGH WINDS WARNING IN EFFECT STARTING LATE THURSDAY, FEB. 16th …
… DUE TO LAST FRIDAY, FEB. 17th THROUGHOUT THE WEEKEND …

The rains will be fierce this weekend.  For those residents who live in ground-level units, we would like to caution you in advance to prepare for potential flooding.

We urge you to begin collecting and filling sandbags right away.  You can place them on your patio AND entry way near the front door in case the water levels from the streams and ponds overflow.

The city of Garden Grove’s Fire Department will offer up to (10) FREE sandbags and the sand to fill them to any Garden Grove resident on a first-come, first-serve basis 24-hours a day at these locations:

Fire Station #2  –  11805 Gilbert Street

Fire Station #3  –  12132 Trask Avenue

Fire Station #4  –  12191 Valley View Street

Proof of residency may be required.  Residents are asked to bring their own shovels, and they are responsible for transporting and disposing of sand and sandbags.  However, the city will deliver sand & sandbags to physically disabled residents.

For more information, please call the Public Works Department at (714) 741-5375, or the Garden Grove Fire Department at (714) 741-5600.

If you have Homeowners insurance, please check with your agent to be sure your policy covers damage from water intrusion.  

The Board would like to thank all residents in advance for your preparation.

NOTICE OF ADJOURNED ANNUAL ELECTION RESULTS

DATE:             January 23, 2017

TO:                   All Members of Lakeside-Garden Grove Homeowners Association

FROM:            Your Board of Directors

SUBJECT:     Annual Election Results

______________________________________________________________________________

In accordance with California Civil Code §5120 (b), “Within fifteen (15) days of the election, the board shall give general notice pursuant to Section 4045 of the tabulated results of the election.”

The Annual Membership Meeting and Election of Lakeside-Garden Grove Homeowners Association was held on January 23, 2017.

The appointed Inspectors of Election tabulated the votes and certified the results of the Election.  There were ____5____ seats up for election on the Board of Directors.  The following _____5_____ candidates listed in alphabetical order were nominated and ______0____ members were elected for a ___2017___ year term as we did not make quorum:

Name (Alpha Order)       Tabulated Votes            Term Expires

Jeannie Alliss_____         ________                          ____2017__________

Darcee Golden_____       ________                          ____2017__________

Jill Hamblin  _____         ________                          ____2017__________

Patricia Scarkino _         ________                          ____2017__________

Patrick Turner               ________                          ____2017__________

If you have any questions regarding the Annual Membership Meeting & Election, please contact our Community Association Manager with Optimum Professional Property Management, Inc. at (714) 508-9070.

Thank you for your participation in this year’s Annual Membership Meeting & Election. 

** ATTENTION ALL RESIDENTS **

HIGH WIND WARNING IN EFFECT UNTIL 6 AM PST MONDAY, JAN. 23rd…
…FLASH FLOOD WATCH IN EFFECT THROUGH MONDAY EVENING…

The rains have been pretty fierce this weekend.  For those residents who live in ground-level units, we would like to caution you in advance to prepare for potential flooding.

We urge you to begin collecting and filling sandbags right away.  You can place them on your patio AND entry way near the front door in case the water levels from the streams and ponds overflow.

The city of Garden Grove’s Fire Department will offer up to (10) FREE sandbags and the sand to fill them to any Garden Grove resident on a first-come, first-serve basis 24-hours a day at these locations:

Fire Station #2  –  11805 Gilbert Street

Fire Station #3  –  12132 Trask Avenue

Fire Station #4  –  12191 Valley View Street

Proof of residency may be required.  Residents are asked to bring their own shovels, and they are responsible for transporting and disposing of sand and sandbags.  However, the city will deliver sand & sandbags to physically disabled residents.

For more information, please call the Public Works Department at (714) 741-5375, or the Garden Grove Fire Department at (714) 741-5600.

If you have Homeowners insurance, please check with your agent to be sure your policy covers damage from water intrusion.  

The Board would like to thank all residents in advance for your preparation.

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION NOTICE & AGENDA

ANNUAL MEMBERSHIP MEETING & ELECTION AND BOARD OF DIRECTORS MEETING

DATE:  MONDAY, January 23, 2017

TIME:  6:00 P.M. EXECUTIVE / 7:00 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920. 

SPECIAL GENERAL – AFTER REFURBISHMEN

1. CALL TO ORDER SPECIAL GENERAL SESSION                    5:30 P.M.

1. Guest speaker-A2Z Plumbing Services, Inc.                                         5:30 P.M.

1. ADJOURN SPECIAL GENERAL – AFTER REFURBISHMENT 6:00 P.M.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLRATION OF QUORUM / CALL TO ORDER             6:00 P.M. 

1. DELINQUENCIES
2. Interim Payment 0968-00273-1
3. Legal opinion : Karen Kannen of Berding/ Weil – The Perry Law Firm

III.       MEMBER DISCIPLINE                                                                                                        

1. Hearing: Stored Items on Balcony
2. Hearing: Unauthorized Architectural Modification

1. EXECUTIVE SESSION MINUTES
2. 11/21/16 Executive Session Minutes                                                                                       

1.       ADJOURN EXECUTIVE SESSION                                                   7:00 P.M.

GENERAL SESSION                                                                                                                                                          

1. DECLARATION OF QUORUM / CALL TO ORDER               7:00M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                    7:00 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES               7:15 P.M.
2. 11/21/16 General Session Minutes
3. 11/21/16 Notice of 3^rd Adjournment
4. 12/19/16 Notice of 4^th Adjournment
5. 01/03/17 Notice of 5^th Adjournment

 V.       TREASURER’S REPORT / FINANCIALS                                          7:20 P.M.

1. 12/31/16 Financial Statement

1. LIEN APPROVALS
   

VII.     GENERAL BUSINESS                                                                          7:30 P.M.

A.     Landscape Proposals – (Previously Tabled)

B.      Professional Craftsmen proposal – (Previously Tabled)

C.      24 Hour Restoration Invoice – Remediation 10581 #A

D.     A2Z Plumbing Services, Inc – 10581 #E

E.      A2Z Plumbing Services, Inc – 10561 # I

F.      A2Z Plumbing Services, Inc – 10581 # A/C

G.     Novatech Invoice – CCTV

H.     PCW contracting Services, Proposal – 10511 # J

I.        Villa Park Landscape Proposal – Install mulch in the carport planters

J.        Marco Polo Estimate – New Raypak heater (small pool)

K.     Marco Polo Estimate – New Raypak heater (small spa)

L.      Current gate issues – (Jill Hamblin)

M.    Landscape – (Jill Hamblin)

N.     Concrete Pads – (Jill Hamblin)

O.      Concrete Hazard Solutions Proposal – Concrete Pads

P.      Request for Reimbursement (2)

Q.     Request for assistance with A2Z invoice

R.      New Homeowner Welcome Package

S.      Establish Goals for 2017

T.      CC 11504 Manager Certification Disclosure in Minutes

U.     Organizational Meeting

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action list/Property inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Parking
8. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, February 27, 2017 at 6:30 pm Executive Session and 6:00 pm General at United Methodist Church Garden Grove 12741 Main street, room 21,Garden Grove Ca,

1. ADJOURN GENERAL SESSION                                                           8:00 P.M.

ANNUAL MEETING OF THE MEMBERSHIP 8:00PM.  PLEASE COME TO AT LEAST DROP YOUR BALLOT OFF.

                                                                          Professionally Managed By:

                                               Optimum Professional Property Management, Inc. (ACMF)

                                                       ACCREDITED COMMUNITY MANAGEMENT FIRM

                                                             230 Commerce, Suite #250 / Irvine, CA 92602

                                                                   (714) 508-9070 / (714) 665-3000 Fax

                                                                              www.optimumpm.com

                                                                   “Making a Difference ……TOGETHER”