LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, April 15, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.          
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 3/31/19          
4. Altera Collections-History as of 4/08/19
5. Board Awareness: Interim Payment Account # 0968-00273-1                          
6. Board Awareness: Interim Payment Account # 0968-00248-3                             
7. Board Request: Payment Plan Request Account # 0968-00082-1

III.       MEMBER DISCIPLINE

1. Hearing: Plumbing Repair Reimbursement                                                                

1. EXECUTIVE SESSION MINUTES
2. 3/18/19 Executive Session Minutes                                                                                                                           
3.        ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 3/18/19 General Session Minutes                                                                 

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 3/31/19 Financial Statement                                                                                       
2. Transportation Al CD Maturing 5/09/19                                                                  
3. Approve Draft Reserve Study FY 01/01/20 to 12/31/20                                           
4. Authorization to Close Calfirst National Bank Accounts #24341 & 163724          
5. Approve Draft Audit  FYE 12/31/18                                                                                                                                                                                               

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Owner Request: Reimbursement for restoration – Slab leak                         
2. Community Legal Advisors Invoice – General Legal Representation         
3. Roofing Standards Proposals –Carport Cover Project                                    
4. Professional Craftsmen Proposal – Misc. Repairs 10571,10551,10561 and 10541
5. Professional Craftsmen Proposal – Carport Post Repairs                                                                  
6. Mandatory Commercial Recycling Program
7. Community Wide Paint Proposals (4)                                                     
8. Owner Request for Reimbursement                                                                       

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                                                                                                   
3. Maintenance      
4. Non-Compliance               
5. Patrol     
6. Community Map/Profile                                                                                                                     

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, May 20, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

     Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to announce the Proposed Rules changes for Lakeside Garden Grove.  The last time the rules were amended was the year 2000.  A lot has changed since then.  So, we have posted on this website (see Governing Docs page) both the rules with suggestions, and a clean copy.

We invite all homeowners to review these proposed changes, and come to upcoming Board meeting Monday, April 15th.

If you are unable to attend, please contact Mark Gardner at Optimum Property Management with your suggestions:  MGardner@optimumpm.com.

Pursuant to California Civil Code §4360 “Rule-Making Procedures”, the Board of Directors will be considering adoption of the posted Proposed Rule Changes at the Board of Directors meeting following twenty-eight (28) days’ notice to be held on the following date or any adjournment thereafter:

DATE:         Monday, May 20, 2019

TIME:         6:30 P.M.

PLACE:       United Methodist Church of Garden Grove, 12741   Main Street, Room 21, Garden Grove, California.

Purpose & Effect of Rules and Regulations

The purpose and effect of the Proposed Rules and Regulations is to provide an overall update to the current Rules and Regulations and to provide clarity with each rule. Additionally, the purpose is to bring the Rules and Regulations into compliance with the ever-changing California Civil Codes. If adopted, the Rules & Regulations will become effective upon approval at the May 20, 2019 board meeting or any adjournment thereafter.

If you wish to make comments with regard to these proposed Rule(s), please submit them in writing to the Association, c/o Optimum Professional Property Management, Inc. at the address listed below.  You may also attend the meeting to present your constructive comments to the Board of Directors prior to making a decision on the proposed Rule(s). 

Thank you for your continued support of the Board’s efforts to protect, maintain and enhance our property values.  The Board.

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, March 18, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 2/28/19
3. Altera Collections-History as of 2/25/19                                                                                                                                 
   

III.       EXECUTIVE SESSION MINUTES                                      

1. 2/25/19 Executive Session Minutes                                                                                                                   
   

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                  

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 2/25/19 General Session Minutes                                                                   
   

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 2/28/19 Financial Statement                                                                                     
2. Current interest rates for CDs                                                                                                                           
   

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Owner Request: Reimbursement for restoration – Slab leak                             
2. Concrete Hazard Solutions Proposals (2)
3. Fire Safety First Proposal –Title 19 5 Year Fire Sprinkler Test
4. Rules & Regulations                              
5.  Jill Hamblin – Working Goals                                                                                                                                                   
6. Mandatory Commercial Recycling Program                                             
7. Community Wide Paint Proposals (3)                                      
8. Approve Dates to Turn Pool Heat On and Off for 2019
9. Establish Goals 2019                                                                                        

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                         
3. Correspondence                                                      
4. Maintenance                                   
5. Non-Compliance               
6. Patrol
7. Community Map/Profile                                                                                                                     
   

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, April 15, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

    Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, February 25, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 1/31/19                    
3. Special Request for Account # O968-00076-1                 
4. Request to Waive Fine for Account # O968-00077-2                           
5. Board Awareness: Interim Payment Account # 0968-00248-3                              
6. Homeowner reimbursement Account # O968-00195-1                                                        

III.       EXECUTIVE SESSION MINUTES                                      

1. 1/28/19 Executive Session Minutes                                                                                                      
2. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                               

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 1/28/19 General Session Minutes                                               
3. 1/28/19 Resolution of the Board of Directors                                 
4. Notice to Cease Further Attempts to hold 2018 Annual Election                                

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 12/31/18 Financial Statement                                                                                      
2. 1/31/19 Financial Statement   
3. Reserve Study update Proposals (2)                                                                                                                                                        

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Hill’s Brothers Lock & Safe Proposal – Pool Key Replacement pool  
2. Owner Request: Reimbursement for restoration – Slab leak                              
3. Rules & Regulations                          
4. Jill Hamblin – Working Goals                                                                             
5. Mandatory Commercial Recycling Program                          
6. Sherwin-Williams – Exterior paint Specification                                       
7. Advance Aquatic Proposal-Bio Filter Cleaning                                        
8. Approve New Homeowner Welcome Package
9. Appoint NOT LESS THAN 3 OR MORE THAN 5 Members to Architectural Review  Committee per CC&Rs 15.1                                                                                 
10. Insurance proposal    
11. Establish Goals 2019                                                                                          

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection  
3. Correspondence                                                                                           
4. Maintenance    
5. Non-Compliance               
6. Patrol                             
7. Community Map/Profile                                                                                                                      

1.        NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, March 18, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

  Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, January 28, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.          

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 12/31/18
3. Altera Collections-History as of 12/17/18                                                                                                                
4.  Request to Waive Fees for Account # O968-00211-2                                                   
5. Request to Waive Fees for Account # O968-00234-3
6. Request to Waive Fine for Account # O968-00077-2
7. Board Awareness: Interim Payment Account # 0968-00286-1                           
8. Board Awareness: Interim Payment Account # 0968-00286-1
9. Board Awareness: Interim Payment Account # 0968-00273-1                                                                                           

III.       EXECUTIVE SESSION MINUTES                                      

1. 11/19/18 Executive Session Minutes                                                                                             
2. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 11/19/18 General Session Minutes                           
3. 11/13/18 Notice of 2nd Adjournment                                                  
4. 11/19/18 Notice of 3rd Adjournment
5. 12/18/18 Notice of 4th Adjournment                            
6. 01/15/19 Notice of 5th Adjournment                              

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 11/30/18 Financial Statement                                                                                      
2. 12/21/18 Financial Statement                                  
3. TBK Dallas CD Maturing 3/01/19
4.  Comenity CD Maturing 3/22/19 
5. Valley National CD Maturing 3/06/19
6. Comenity Bank CD Maturing 3/15/19                                                                                                                                       

1.   LIEN APPROVALS
2. Resolution to Record Lien: APN # 939-890-46                                                   
   

VII.      GENERAL BUSINESS

1. Master Care Proposal – Restoration Repair 10531 #A
2. Master Care Invoice – Restoration Repair 10531 #A
3. Novatech Proposal – Wireless Access Points
4. Landscape Maintenance Proposals (4)
5. Villa Park Proposals (3)                              
6. Villa Park –Monthly Labor Contract Increase                
7. A2Z Plumbing Invoice – Plumbing Repair 10561 #A
8. A2Z Plumbing Invoice – Restoration Repair 10561 #A
9. Community Legal Advisors Invoice – General Legal Representation
10. Hill’s Brothers Lock & Safe Proposal – Pool Key Replacement pool
11. Roofing Standards Proposal – Fascia Trim installation and roof repair                                 
12. California Gate Invoice – Control Board Replacement                                   
13. Owner Request: Reimbursement for restoration – slab leak
14. Owner Request: Reimbursement for Towing Fees
15. Owner Request: Reimbursement for Towing Fees
16. Owner Request: Reimbursement for Towing Fees
17. Owner Request: Reimbursement for – Slab leak Damage
18. Owner Request: Dryer duct register repair and replacement
19. Mandatory Commercial Recycling Program
20. Rules & Regulations
21. Jill Hamblin – Working Goals                          
22. CC11504 Manager Certification Disclosure in Minutes                             
23. Goals 2019                                                                                                        

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                                                                    
3. Correspondence                                                      
4. Maintenance                                                                                                           
5. Patrol
6. Community Map/Profile                                                                                                                    

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, February 25, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:
Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”