The Board would like to wish all residents a very safe and Happy Thanksgiving!

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, November 19, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.          

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.         

1. Guest Speaker – Leslie Danielson Park West landscape        5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 10/31/18                                    
3. Board Awareness: Interim Payment Account # 0968-00286-1                     
4. Special Request: Debtor’s Examination Account # 0968-00010-1                          
5. Board Awareness: Interim Payment Account # 0968-00248-3                             
6. Board Awareness: Interim Payment Account # 0968-00286-1                                                                                 

III.       EXECUTIVE SESSION MINUTES                                      

1. 10/15/18 Executive Session Minutes                                                                                                          
2.       ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 10/15/18 General Minutes                                                    
3. 10/15/18 Notice of 1st Adjournment                                                                               

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 10/31/18 Financial Statement                                                                                                                                                                                                                            
2. LIEN APPROVALS

VII.      GENERAL BUSINESS

1. Novatech Proposal – Wireless Access Points                                                
2.  Landscape Maintenance Proposals (5)                                                              
3. A2Z Services – Invoice Slab leak Repair
4. Hill’s Brothers Lock & Safe Proposal – Pool Key Replacement
5. Rules & Regulations                                                                                         
6. Jill Hamblin- Working Goals                                                                             
7. Owner Request: We Do Plumbing Inspection Reimbursement                        
8. Owner Request: Earthquake Insurance
9. Appoint NOT LESS THAN THREE (3) OR MORE THAN FIVE (5) Members to Architectural Review Committee per CC&Rs 15.1                                                                           

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                 
3. Action List/Property Inspection                                                                        
4. Correspondence                                                       
5. Maintenance                                                                   
6. Non-Compliance             
7. Patrol                             
8. Community Map/Profile                                                                                                                     

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, January 28, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, October 15, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER       5:30 P.M.        

1. Guest Speaker – Jennica Mead Earthco landscape                   5:30 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 09/30/18                                     
3. Alterra Collections-History as of 9/20/18             
4. Alterra Collections-History as of 10/5/18                                          
5.  Request to Right off balance for Account # 0968-00266-1                                               
6. Board Awareness: Interim Payment Account # 0968-00273-1                                  
7. Request to collect judgement for Payment Plan for Account #0968-00076-1   
8. Request to collect judgement for Payment Plan for Account #0968-00258-1  
9. Request to collect judgement for Payment Plan for Account #0968-00022-1         
10. Request to collect judgement for Payment Plan for Account #0968-00082-1
11. Request to collect judgement for Payment Plan for Account #0968-00010-1    
    

III.      MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Front Door Wires                                                           
   

1. EXECUTIVE SESSION MINUTES
2. 09/17/18 Executive Session Minutes                                                                                                          
   

1.        ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                        

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 09/17/18 Special General Minutes                                         

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 09/30/18 Financial Statement                                                                                       
   

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Villa Park Proposals (2) – Landscape refurbishment (Previously Tabled)   
2. Novatech Proposal – Wireless Access Points                                                  
3. Professional Craftsmen Proposal – Miscellaneous Repairs  
4. Landscape Maintenance Proposals (4)                                                               
5. Landscape in common area in front of 10581 #J                                               
6. Rules & Regulations                                                                                           
7. Pigeon Issues                                                                                                                      

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                              
3. Action List/Property Inspection    
4. Correspondence                                                         
5. Maintenance                                                                                                              
6. Non-Compliance                
7. Patrol                              
8. Community Map/Profile                                                                                                  
   

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 19, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.
   

 Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, September 17, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 08/31/18
3.  Request to Waive Fines for Account # 0968-00042.2
4. Board Awareness: Interim Payment Account # 0968-00248-3
5. Board Awareness: Interim Payment Account # 0968-00273-1
6. Request for Payment Plan for Account #0968-00167-3
7. Request for Settlement Offer Account #0968-00286-1

III.       EXECUTIVE SESSION MINUTES                                      

1. 08/20/18 Executive Session Minutes                                                                                           
2. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 08/20/18 Special General Session Minutes
3. 08/20/18 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 08/31/18 Financial Statement
2. Audit & Tax Return Proposals FYE 12/31/18
3. Approve Budget & Reserve Study 01/01/19 to 12/31/19
4. Adopt Reserve Funding Plan in General Session Per CC §5560

1. LIEN APPROVALS
2. Resolution to Record Lien: Account # O968-00242-3
   

VII.      GENERAL BUSINESS

1. Villa Park Proposals (2) – Landscape refurbishment (Previously Tabled)
2. Post judgement Account #0968-00082-1
3. Villa Park –Monthly Contract increase
4. A2Z Plumbing Invoice – Plumbing Repair 10581 #A
5. Alan Smith Pool Plastering Invoice – Change Order Large pool
6. Novatech Proposal – Wireless Access Points
7. California Gate Proposal – Memory Chip Replacement
8. Landscape Maintenance Proposals (2)
9. Earthco Proposal – Annual Tree Trimming
10. Pigeon Issues
11. Rules & Regs
12. Solar Equipment and Electric Vehicle Charging policy
13. Homeowner Request-Patio cover
14. Goals 2018
    

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 15, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

   Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, August 20, 2018

TIME: 5:30 P.M. SPECIAL GENERAL / 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.     

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Guest Speaker – Danny Moller from A2Z plumbing                                                                 

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 07/31/18                                    
3.  Reconciliation Report                                                                                                       
4. Board Awareness: Interim Payment Account # 0968-00248-3
5. Request to Waive Fines for Account # 0968-00045-4
6. Request for settlement offer for Account #0968-00286-1
7. Request for Post judgement Account #0968-00082-1                                                                                    

III.       EXECUTIVE SESSION MINUTES                                      

1. 07/16/18 Executive Session Minutes                                                                                            

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 07/16/18 Special General Session Minutes                           
3. 07/16/18 General Session Minutes                                                

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 07/31/18 Financial Statement                                                                                      
2. Bank Hapoalim CD Maturing 9/04/18                                                                        
3. Beal Bank CD Maturing 09/12/18                                                                                                                                     

1. LIEN APPROVALS
2. 0968-00042-2

VII.      GENERAL BUSINESS

1. Villa Park Proposals (4) – Landscape refurbishment (Previously Tabled)
2. Villa Park –Monthly Contract increase
3. Enviro-Care –Monthly Rodent Control Service Agreement
4. Architectural Application – Wrought Iron Fence: 10571 #G
5. Architectural Application – Air Conditioner : 10550 #C    
6.  Pigeon Issues                                                                                                      Discussion
7. Roof Access Discussion
8. Rules & Regulations Discussion
9. Ballot Gathering Committee Discussion
10. Recycle Program                                                Discussion
11. Establish Goals for 2018                              Discussion                                                                          

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                             
3. Action List/Property Inspection  
4. Correspondence                                                      
5. Maintenance                                                                                               
6. Non-Compliance               
7. Patrol           
8. Community Map/Profile                                                                                                                  

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 17, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

   Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, July 16, 2018

TIME: 5:30 P.M. SPECIAL GENERAL / 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.
2. Guest Speaker – James Nowlin from Casitas

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 06/30/18

III.       MEMBER DISCIPLINE                                                                                                                                                                                        

1. Hearing: Holiday Decorations
2. Hearing: Stored Items in Common Area
3. Hearing: Plumbing Leak Invoices
4. Hearing: Wood Posts on Patio

1. EXECUTIVE SESSION MINUTES
2. 06/18/18 Executive Session Minutes                                                                                          

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 06/18/18 Special General Session Minutes
3. 06/18/18 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 06/30/18 Financial Statement

1. LIEN APPROVALS
2. Resolution to Record Lien: Account # O968-00242-3

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.  Professional Craftsmen Proposal – Building Repairs

B.    Fire Safety First Invoices – Annual Dry Fire Hydrant & FDC inspection

C.    Roof Access

D.     Pigeon Issues

1. Approve Draft Solar Equipment and Vehicle Charging Station Policies
2. Villa Park – Sprinkler Installation (Previously Tabled)
3. Annual Roof and Gutter Maintenance
4. Solar Conversion (Previously Tabled)
5. 2018 Goals (Previously Tabled)
6. Member Request: Returning Fish to Stream (Previously Tabled)

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 20, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”