LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, September 21, 2020

TIME 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION: 10601 LAKESIDE DRIVE SOUTH, UNIT #G, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.               
2. DELINQUENCIES
3. A/R Aging Report 09/08/20         
4. Altera Collections-History as of 08/17/20                                                                       
5. Collecting Delinquent Assessments

III.           HEARINGS / NON-COMPLIANCE

1. Hearing: Patio Debris 10511 # D (Le)                                                                                   
2. Hearing: Business 10520 # F (Pham)                                                                                   
3. Hearing: Exterior Maintenance 10601 # I (Manuel)                                                                                                 

1. LEGAL  
2. COVID-19 & Common Area Facilities                                   
   

1.          EXECUTIVE SESSION MINUTES                                                  
2. 08/17/20 Executive Session                                                                                                                                

1.          ADJOURN EXECUTIVE SESSION                                                                  6:30 P.M.
   

GENERAL SESSION                                                                                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER                                 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.           HOMEOWNER FORUM (15 Minutes)                                                      6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 08/17/20 General Session                             

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 08/31/20 Financial Statement                                                                                                                                                                                                               

1. LIEN APPROVAL
2. Resolution to Record Lien: APN # 96821560                                                                                                                                            
   

VII.         GENERAL BUSINESS     

1. Wrought Iron Fence Proposals (3)                          
2. Whitney Petchul Invoice – Legal Services                                                            
3. SBC326 Inspections              
4. Community Maintenance
5. Additional CCTV Camera’s                 
6. Landscape renovations                                                            

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                               

1. NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 19, 2020 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove

1. ADJOURN GENERAL SESSION                 8:00 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax
www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, august 17, 2020

5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

** VIRTUAL **

WEBEX TELECONFERENCE CALL 415-655-0001

ACCESS CODE: 126-646-4494

ACCESS NUMBER: Press 52531

CALL-IN ETIQUETTE: 

1) ONLY MEMBERS MAY CALL-IN, LISTEN AND PARTICIPATE

2) MEMBERS MAY ONLY PARTICIPATE DURING THE OPEN FORUM PORTION OF THE MEETING

3) NO RECORDING OF THE MEETING IS PERMITTED

4) MEMBERS SHALL ANNOUNCE THEMSELVES BY NAME AND ADDRESS PRIOR TO SPEAKING DURING OPEN FORUM, ONLY ONE PERSON MAY SPEAK AT A TIME, AND MEMBERS SHALL NOT INTERRUPT EACH OTHER TO REMAIN ORDERLY ON THE CALL

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.               

1. DELINQUENCIES
2. A/R Aging Report 08/10/20     
3. Request to Waive Fees for Account # 96821235                                                           
4. Request to Waive Fees for Account # 96821434

III.           HEARINGS / NON-COMPLIANCE

1. Hearing: Patio Debris                                                                               
2. Hearing: Water Damage and Restoration                                                                             
   

1. LEGAL  
2. Reimbursement resolution for Account # 96821478
3. COVID-19 & Common Area Facilities                                                                             
4. Nuisance – draft resolution                          
   

1.          EXECUTIVE SESSION MINUTES                                                  
2. 07/20/20 Executive Session                                                                                                                               

1.          ADJOURN EXECUTIVE SESSION                                                  6:30 P.M.

GENERAL SESSION                                                                                                                                                                                            

1. DECLARATION OF QUORUM / CALL TO ORDER                             6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.             

III.           HOMEOWNER FORUM (15 Minutes)                                            6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 07/20/20 General Session                            
   

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 07/31/20 Financial Statement
2. Approve Budget & Reserve Study 01/01/21 to 12/31/21                           
3. Adopt Reserve Funding Plan in General Session Per CC §5560                                      
4. CID Insurance Renewal 8/30/20                                                                                                                                                                                                                                 
   

1. LIEN APPROVAL
2. Resolution to Record Lien: APN # 96821397                                                                        
3. Resolution to Record Lien: APN # 96821618                                                                                                                                          
   

VII.         GENERAL BUSINESS     

1. Wrought Iron Fence Proposals (3)                        
2. Whitney Petchul Invoice – Legal Services                                                           
3. Novatech Invoice – CCTV repairs                               
4. Professional Craftsmen invoice – Community Wide Wood Repair Project                   
5. Professional Craftsmen Proposal – Wood Repairs 10570,10590,10620 & 10630   
6. Appoint Ballot Gathering Committee           Discussion                                                            

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                               

1. NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 21, 2020 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove

1. ADJOURN GENERAL SESSION                 8:00 P.M.
   

Professionally Managed By:

Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

Thank you for reaching out to the Board and property management with your concerns regarding the closure of the pools and spas at Lakeside Garden Grove. As you know, this has been a warm summer and we understand the disappointment and concern among the members of the community.

Due to information currently known about COVID-19, as well as the Orange County Health Department’s response thereto, the Board had to close the pool and spa areas to protect our community, contracted vendors, residents and their guests. Recently, the Orange County Health Department has issued “Guidelines” allowing community pools to re-open. However, the requirements are extensive.

The Board specifically has concerns with being able to comply with the following guidelines:

• Clean and disinfect frequently touched surfaces at least daily, and shared objects each time they are used. This would include at a minimum the bathrooms, showers, pool furniture, and entry gates. It would be nearly impossible to manage cleaning and disinfecting each of these items after each use to comply with the CDC guidelines, and would likely require hiring onsite staff to monitor both pool areas during open hours.

• When pools open, we continue following social distancing & limit occupancy. Maintaining social distancing of at least 6-feet would be extremely difficult to enforce especially for children not related to each other. Lowering occupancy would also be challenging, as we would have no way of controlling how many people enter the pool areas (including guests who just show up). Additionally, masks would need to be worn in the common areas (around the pools) when not actively swimming. This would prove extremely difficult to enforce.

• Ensure the pool is under the supervision of a person who has assumed responsibility for the pool, and is familiar with the operations. We would have to hire qualified personnel for both pool areas and keep them onsite during open pool hours each day. This would present a substantial monthly cost for the foreseeable future.

ADDITIONAL CONCERNS:

• Testing onsite staff daily before they can start work to confirm they have not been infected. Measures such as temperature checks are not conclusive, as well as considered to be a medical procedure, which may require additional hiring of medical professionals on staff.

• Protecting the association from liability. The Board and management have consulted the association’s attorney. We confirmed that even if a resident or guest signed a waiver letter of responsibility or a “hold harmless” agreement, that would not completely shield the association from liability. Additionally, it would not necessarily prevent them from pursuing litigation if they claim to have contracted COVID-19 at the pool area. They would most likely be unable to prove causation, but that would be after we sustained substantial legal fees defending the association. For a community of our size, any litigation of this nature could be devastating.

All of this is uncharted territory. To make matters worse, we have confusing and conflicting orders from state and county health officers. Orange County states that association pools can open, provided they comply with Executive Orders from the State. The problem is the state has declared them closed since HOA pools are considered “public.”

Lakeside Garden Grove pools and spas are cherished assets. The Board is anxious to reopen the pools and spas as soon as possible, but we have a fiduciary responsibility to protect the community from liability.

There are also fixed costs associated with maintaining both pools, spas, bathrooms and the surrounding common areas that we must continue to cover. Additionally, the association must incur additional costs just to meet the minimum reopening requirements imposed by the county. Further, there is no guarantee that there would not be a reinstitution of more severe restrictions if new cases of COVID-19 increased after reopening.

We are aware that other properties in Orange County have decided to open their pool areas. However, that decision also leaves them financially exposed. This was not an easy decision for any of us to make, but we must keep the pools closed at this time. We recognize that this is not a popular decision, but we are confident that this decision is necessary for the safety of the community.

We hope this letter has been informative and helpful for you to gain insight into our decision-making process with respect to the difficult decision not to open the pools at this time. Please feel free to direct any questions to our community manager:

Mark Gardener, CMCA ®, at 714-508-9070, x227
Email: MGardner@optimumpm.com

Thank you, the Board

Recently, the Garden Grove Police Department released a community update regarding vehicular burglaries.  These types of crimes are often crimes of opportunity.  Even though our Lakeside community is gated and patrolled, we urge all residents to follow the suggestions listed below:

• Lock your car even if you are making a quick stop.
• Don’t leave any personal belongings such as loose change, phone charger, or gate openers in plain sight.
• Make sure all windows are rolled up.
• Lock the trunk.

Remember:  A thief will target your vehicle if they see something they want.  To report a non-emergency crime, call 714-741-5704.

For more information, please visit the city’s website at https://ggcity.org/public-safety.

Thank You, The Board

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, July 20, 2020

5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

WEBEX TELECONFERENCE CALL:  415-655-0001

ACCESS CODE: 126-771-8179

ACCESS NUMBER: Press 52537433

CALL-IN ETIQUETTE:

1) ONLY MEMBERS MAY CALL-IN, LISTEN AND PARTICIPATE

2) MEMBERS MAY ONLY PARTICIPATE DURING THE OPEN FORUM PORTION OF THE MEETING

3) NO RECORDING OF THE MEETING IS PERMITTED

4) MEMBERS SHALL ANNOUNCE THEMSELVES BY NAME AND ADDRESS PRIOR TO SPEAKING DURING OPEN FORUM, ONLY ONE PERSON MAY SPEAK AT A TIME, AND MEMBERS SHALL NOT INTERRUPT EACH OTHER TO REMAIN ORDERLY ON THE CALL

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.              
2. DELINQUENCIES
3. A/R Aging Report 07/13/20        
4. Altera Collections-History as of 7/11/20
5. Board Awareness: Interim Payment Account # 96821614                                          

III.          LEGAL  

1. Hearing –Nuisance
2. COVID-19 & Common Area Facilities                                                                                
   
3. EXECUTIVE SESSION MINUTES                                                  
4. 06/15/20 Executive Session                                                                                                                                  
5.           ADJOURN EXECUTIVE SESSION                                                                  6:30 P.M.

GENERAL SESSION                                                                                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER                                 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.           HOMEOWNER FORUM (15 Minutes)                                                      6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 06/15/20 General Session                             

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 06/30/20 Financial Statement                                                                                                                                                                                                                                  

1. LIEN APPROVAL S
2. Resolution to Record Lien: APN # 96821464                                                                      
3. Resolution to Record Lien: APN # 96821235                                                                                                                                        
   

VII.         GENERAL BUSINESS     

1. Peak Lighting Invoice – Additional Pagoda lights at the park
2. Architectural Request- Spectrum install                                                              
3. Villa Park Invoice – April punch list                                                                       
4. Roofing Standards Proposal – Annual Roof and Gutter maintenance
5. Villa Park Proposal – Landscape maintenance contract agreement
6. Elliott’s Proposal – Repair sliding door opening 10641                                                                                                                                              
7. A2Z Services Proposal – Repair main drain line  10520 #K/L                                                                                                       
8. Villa Park Proposal – Landscape Renovation                                                      
9. Mastercare Invoices (2)                                                                                             
10. Advance Aquatic Proposals (2)                                                                                                                                                        

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                               

1. NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 17, 2020 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove

1. ADJOURN GENERAL SESSION                 8:00 P.M.
   

Professionally Managed By:

Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com 

“Making a Difference ……TOGETHER”

The 4th of July is fast approaching, and the Board wanted to offer this update.  Regarding the pools, we are working with the County of Orange to reopen the pools as soon as possible.  There are certain procedures and criteria to be followed.  As soon as we are ready, we will let all the residents know.

The 4th of July is a very popular holiday to enjoy with family.  But this is a friendly reminder that BBQ’s are not allowed to be used within the community.  We take no pleasure in having to enforce this rule, but we must comply with both the California Fire Code and our fire insurance company.

Additionally, the city of Garden Grove has given notice that they will be increasing patrols to identify violators of the City’s municipal code on fireworks. Using or possessing illegal fireworks, including misusing or tampering with legal ones, carries a $1,000 fine.  For more information, please visit the city’s website at:  https://ggcity.org/news/increased-patrols-warnings-july-4-2020.

If you have any questions, please feel to reach out to our property manager, Mark Gardner.  He can be reached at 714-508-9070 x227.  Or you can contact him via email at MGardner@optimumpm.com.  

Thank you, and the Board wishes you a very safe and Happy 4th of July!