BOARD OF DIRECTORS MEETING
LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION
A California Nonprofit Corporation
JUNE 17, 2013
Notice of Meeting
In accordance with Civil Code §1363.05, notice of the meeting and the agenda was posted at the community mailboxes on 06/13/13 for the General Session of the Board of Directors of Lakeside-Garden Grove Homeowners Association held on the above date at United Methodist Church of Garden Grove, 12741 Main Street, Room 21, Garden Grove, California.
A quorum of the five (5) member Board was established with the following Directors in attendance:
- Patrick Turner, President
- Richard Covert, Vice President
- Jeannie Alliss, Treasurer
- Martin Evans, Secretary
- Phoebe Cho, Member at Large
Directors Absent: None
- David Fisher, CCAM, Optimum Professional Property Management, Inc. (ACMF®)
- Dale Meredith, Design Build Associates
See Sign-In Sheet
Executive Session Disclosure
In accordance with State Statute, notice is hereby provided of an Executive Session of the Board of Directors held prior to this meeting on June 17, 2013 from 6:05 p.m. to 7:00 p.m. for the following items:
- Contracts: Interviews (2)
- Delinquencies: A/R Aging and Reconciliation Report dated 05/31/13; Collection Attorney Reports from 05/31/13; Homeowner Correspondence (1)
- Minutes: Executive Session 05/20/13
Call to Order
Board President and Presiding Chair, Patrick Turner, called the General Session of the Board of Directors to order at 7:05 p.m.
Special Homeowners Forum
In accordance with State Statute the Homeowners present were given an opportunity to address the Board of Directors. There were fifteen (15) homeowners in attendance. The following items were presented:
- Refurbishment Project Update
A motion was made, seconded and carried to APPROVE the Minutes of the May 20, 2013 General Session of the Board of Directors as written.
Treasurer’s Report: Financial Reports
A motion was made, seconded and unanimously carried to ACCEPT the financial statements and bank reconciliations for periods ending 05/31/13 as presented, subject to audit/review by a CPA at fiscal year-end.
Delinquencies: Approval to Record Lien
There were no requests to record liens at this time.
Contracts: Collection Attorney Contracts – Community Legal Advisors
A motion was made, seconded and unanimously carried to APPROVE the appointment of new collection attorney, Community Legal Advisors (“CLA”). Management is to forward the current status reports from The Perry Law Firm to Community Legal Advisors for complimentary review to discuss recommendations at a future meeting with Mr. Guithues of CLA in Executive Session. All new delinquency files are to be forwarded to CLA effective immediately.
Rules and Regulations: Updated Community Rules and Regulations
A motion was made, seconded and unanimously carried to TABLE the approval of the updated rules and regulations of the community pending further review of the verbiage of the proposed rules, regulations and association policies. The Board wishes to further review the proposed rules and regulations at the July 1, 2013 Special Refurbishment Board of Directors meeting for approval and mailing to the Membership for the required 30-Day Notice of Review and have the rules up for adoption no later than August 19, 2013 (Regular General Session).
Adopted Refurbishment Repair Policy
After having given 30 days notice and consideration of comments made by the membership, a motion was made, seconded and unanimously carried to APPROVE the adoption of the Refurbishment Repair Policy previously mailed to the membership on 03/15/13 effective immediately.
Refurbishment: Community Color Schemes
The Board previously reviewed sample renditions of paint schemes for the community’s refurbishment project. The Board will review and finalize color renditions at the July 1, 2013 Refurbishment meeting with Vista Paints specialist, Michelle Caldwell.
Proposal: Valley Crest Tree Care Services – Tree Removals for Stair Replacements
A motion was made, seconded and unanimously carried to APPROVE the proposal from Valley Crest Tree Care Services dated 06/12/13 for the removal of eighteen (18) trees that hinder the replacement and repair of various stairwells during the Refurbishment project in the amount of $2,978.00. The invoice is to be paid from Operating G/L#7614 (Common Area Repairs).
Proposal: Fire Safety First – Fire Protection Equipment
A motion was made, seconded and unanimously carried to APPROVE the invoice dated 05/23/13 from Fire Safety First for the addition and installation of fire protection equipment in the amount of $4,310.00. The community will be adding thirty (30) new ABC Fire Extinguishers with cabinets, I water mist fire extinguisher in the pool pump room and safety labels for all said locations. The invoice for the project is to be paid from Operating G/L#7555 (Fire Extinguishers).
Reserve Study – Draft Version for Association Update
A motion was made, seconded and unanimously carried to APPROVE the update Reserve Study prepared by Foresight Financial Services dated 05/24/13 revision 0 for fiscal year 01/01/14 to 12/31/14 with monthly recommended funding to reserves of $21,447.00 with reserves funded at 51% in 2013 and projected funding at 63% in five (5) years.
Furthermore, the Board ADOPTED the Reserve Funding Plan presented by Foresight Financial Services that shows reserves funded at 51% in 2013 and 63% in five (5) years based on the approved reserve funding amount of $21,447.00 per month for fiscal year 01/01/14 to 12/31/14.
Appointments of Election Committee, Inspectors of Election and Optimum to Receive Ballots
A motion was made, seconded and unanimously carried to TABLE the appointments of the Election Committee, Inspectors of Election and Optimum to Receive Ballots until the July 15, 2013 Regular Session of the Board of Directors.
ITEMS NEEDING IMMEDIATE ACTION
Civil Code §1363.05(4) states that the board of directors may take action on any item of business not appearing on the agenda posted and distributed pursuant to subdivision (f).
A motion was made, seconded and unanimously carried to APPROVE review of the following items not previously identified on the Agenda as they require immediate action. Furthermore, the Board advised the membership present that the following items required immediate action:
1. Director Reimbursement: Patrick Turner (Meeting Expenses)
A motion was made, seconded and unanimously carried to APPROVE the reimbursement of $120.00 to Director, Patrick Turner for meeting expenses. The reimbursement is to be paid from Operating G/L#8454 (Meeting Expenses).
2. Invoice: 24-Hour Restoration – 10511 Lakeside Drive ‘C’
A motion was made, seconded and unanimously carried to APPROVE the invoice #13298 from 24-Hour Restoration in the amount of $2,824.75 mold remediation following a water leak at 10511 Lakeside ‘C’. The invoice is to be paid from Operating G/L#7624 (Water Intrusion).
The next REGULAR Board of Directors meeting has been scheduled for Monday, July 15, 2013, Executive Session at 6:30 p.m.; General Session at 7:00 p.m. at the United Methodist Church of Garden Grove, 12741 Main Street, Room 21, Garden Grove, CA.
There being no further business to come before the Board of Directors in General Session, a motion was made, seconded and unanimously carried to adjourn at 9:00 p.m.
I, ___________________________________, duly Appointed and Acting Secretary of Lakeside-Garden Grove Homeowners Association do hereby certify that the foregoing is a true and correct copy of the Minutes of the General Session of the Board of Directors held on the date listed above, as approved by the Board of Directors of Lakeside-Garden Grove Homeowners Association.
________________________________________ __________________________ Appointed Secretary Date