LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION
NOTICE & AGENDA – BOARD OF DIRECTORS MEETING
DATE: MONDAY, JUNE 17, 2019
TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL
LOCATION: UNITED METHODIST CHURCH, ROOM 21
12741 MAIN STREET, GARDEN GROVE
Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.
Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).
I. DECLARATION OF QUORUM / CALL TO ORDER 6:30 P.M.
A. A/R Aging & Reconciliation Report 5/31/19
B. Altera Collections-History as of 5/31/19
C. Board Awareness: Interim Payment Account # O968-00273-1
D. Board Awareness: Interim Payment Account # O968-00248-3
E. Request to Waive Fine for Account # O968-00077-2
F. Board Request: Payment Plan Request Account # 0968-00082-1
III. MEMBER DISCIPLINE / HEARINGS
A. Hearing Report
B. Hearing: Nuisance
C. Hearing: Debris on Patio
D. Hearing: Homeowner Responsibility – Plumbing
IV. EXECUTIVE SESSION MINUTES
A. 05/20/19 Executive Session Minutes
V. ADJOURN EXECUTIVE SESSION 7:00 P.M.
I. DECLARATION OF QUORUM / CALL TO ORDER 7:00 P.M.
II. EXECUTIVE SESSION DISCLOSURE
Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.
III. HOMEOWNER FORUM (15 Minutes) 7:00 P.M.
(3 minutes per member / 15 minutes maximum)
Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.
IV. SECRETARY’S REPORT / MINUTES 7:15 P.M.
A. 05/20/19 General Session Minutes
B. 05/20/19 Special General Session Minutes
V. TREASURER’S REPORT / FINANCIALS 7:20 P.M.
A. 5/31/19 Financial Statement
VI. LIEN APPROVALS
VII. GENERAL BUSINESS
A. Enviro-Care Proposal – Carport Termite Treatment
B. EarthCo Proposal – Annual Tree Trimming
C. Mastercare Invoice – Remediation
D. Roofing Standards Proposals –Carport Cover Project
E. Mandatory Commercial Recycling Program
F. Jill Hamblin – Key exchange, Town Hall Meeting , Rules Notifications Discussion
G. Clubhouse remodel Discussion
H. Appoint Election Committee per Bylaws, Section 6 (Committee to include one board member to act as Chairman and 2 or more persons Discussion
I. Appoint Either One (1) or Three (3) Inspectors of Election (OPPM can be IOE) & Authorize OPPM to Receive Ballots Discussion
VIII. ITEMS NEEDING IMMEDIATE ACTION
Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.
IX. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
A. Action List/Property Inspection
E. Community Map
X. NEXT MEETING
The next meeting of the Board of Directors will be held on Monday, July 15, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove
XI. ADJOURN GENERAL SESSION 8:00 P.M.
Professionally Managed By:
Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA 92602
(714) 508-9070 / (714) 665-3000 Fax
“Making a Difference ……TOGETHER”