LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, January 28, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.          

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 12/31/18
3. Altera Collections-History as of 12/17/18                                                                                                                
4.  Request to Waive Fees for Account # O968-00211-2                                                   
5. Request to Waive Fees for Account # O968-00234-3
6. Request to Waive Fine for Account # O968-00077-2
7. Board Awareness: Interim Payment Account # 0968-00286-1                           
8. Board Awareness: Interim Payment Account # 0968-00286-1
9. Board Awareness: Interim Payment Account # 0968-00273-1                                                                                           

III.       EXECUTIVE SESSION MINUTES                                      

1. 11/19/18 Executive Session Minutes                                                                                             
2. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 11/19/18 General Session Minutes                           
3. 11/13/18 Notice of 2nd Adjournment                                                  
4. 11/19/18 Notice of 3rd Adjournment
5. 12/18/18 Notice of 4th Adjournment                            
6. 01/15/19 Notice of 5th Adjournment                              

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 11/30/18 Financial Statement                                                                                      
2. 12/21/18 Financial Statement                                  
3. TBK Dallas CD Maturing 3/01/19
4.  Comenity CD Maturing 3/22/19 
5. Valley National CD Maturing 3/06/19
6. Comenity Bank CD Maturing 3/15/19                                                                                                                                       

1.   LIEN APPROVALS
2. Resolution to Record Lien: APN # 939-890-46                                                   
   

VII.      GENERAL BUSINESS

1. Master Care Proposal – Restoration Repair 10531 #A
2. Master Care Invoice – Restoration Repair 10531 #A
3. Novatech Proposal – Wireless Access Points
4. Landscape Maintenance Proposals (4)
5. Villa Park Proposals (3)                              
6. Villa Park –Monthly Labor Contract Increase                
7. A2Z Plumbing Invoice – Plumbing Repair 10561 #A
8. A2Z Plumbing Invoice – Restoration Repair 10561 #A
9. Community Legal Advisors Invoice – General Legal Representation
10. Hill’s Brothers Lock & Safe Proposal – Pool Key Replacement pool
11. Roofing Standards Proposal – Fascia Trim installation and roof repair                                 
12. California Gate Invoice – Control Board Replacement                                   
13. Owner Request: Reimbursement for restoration – slab leak
14. Owner Request: Reimbursement for Towing Fees
15. Owner Request: Reimbursement for Towing Fees
16. Owner Request: Reimbursement for Towing Fees
17. Owner Request: Reimbursement for – Slab leak Damage
18. Owner Request: Dryer duct register repair and replacement
19. Mandatory Commercial Recycling Program
20. Rules & Regulations
21. Jill Hamblin – Working Goals                          
22. CC11504 Manager Certification Disclosure in Minutes                             
23. Goals 2019                                                                                                        

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                                                                    
3. Correspondence                                                      
4. Maintenance                                                                                                           
5. Patrol
6. Community Map/Profile                                                                                                                    

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, February 25, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:
Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA  92602
(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to wish all residents a very safe and Happy New Year!!

The Board would like to wish all residents a very safe and Happy Thanksgiving!

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, November 19, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.          

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.         

1. Guest Speaker – Leslie Danielson Park West landscape        5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 10/31/18                                    
3. Board Awareness: Interim Payment Account # 0968-00286-1                     
4. Special Request: Debtor’s Examination Account # 0968-00010-1                          
5. Board Awareness: Interim Payment Account # 0968-00248-3                             
6. Board Awareness: Interim Payment Account # 0968-00286-1                                                                                 

III.       EXECUTIVE SESSION MINUTES                                      

1. 10/15/18 Executive Session Minutes                                                                                                          
2.       ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 10/15/18 General Minutes                                                    
3. 10/15/18 Notice of 1st Adjournment                                                                               

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 10/31/18 Financial Statement                                                                                                                                                                                                                            
2. LIEN APPROVALS

VII.      GENERAL BUSINESS

1. Novatech Proposal – Wireless Access Points                                                
2.  Landscape Maintenance Proposals (5)                                                              
3. A2Z Services – Invoice Slab leak Repair
4. Hill’s Brothers Lock & Safe Proposal – Pool Key Replacement
5. Rules & Regulations                                                                                         
6. Jill Hamblin- Working Goals                                                                             
7. Owner Request: We Do Plumbing Inspection Reimbursement                        
8. Owner Request: Earthquake Insurance
9. Appoint NOT LESS THAN THREE (3) OR MORE THAN FIVE (5) Members to Architectural Review Committee per CC&Rs 15.1                                                                           

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                 
3. Action List/Property Inspection                                                                        
4. Correspondence                                                       
5. Maintenance                                                                   
6. Non-Compliance             
7. Patrol                             
8. Community Map/Profile                                                                                                                     

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, January 28, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, October 15, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER       5:30 P.M.        

1. Guest Speaker – Jennica Mead Earthco landscape                   5:30 P.M.         

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 09/30/18                                     
3. Alterra Collections-History as of 9/20/18             
4. Alterra Collections-History as of 10/5/18                                          
5.  Request to Right off balance for Account # 0968-00266-1                                               
6. Board Awareness: Interim Payment Account # 0968-00273-1                                  
7. Request to collect judgement for Payment Plan for Account #0968-00076-1   
8. Request to collect judgement for Payment Plan for Account #0968-00258-1  
9. Request to collect judgement for Payment Plan for Account #0968-00022-1         
10. Request to collect judgement for Payment Plan for Account #0968-00082-1
11. Request to collect judgement for Payment Plan for Account #0968-00010-1    
    

III.      MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Front Door Wires                                                           
   

1. EXECUTIVE SESSION MINUTES
2. 09/17/18 Executive Session Minutes                                                                                                          
   

1.        ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                        

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 09/17/18 Special General Minutes                                         

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 09/30/18 Financial Statement                                                                                       
   

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Villa Park Proposals (2) – Landscape refurbishment (Previously Tabled)   
2. Novatech Proposal – Wireless Access Points                                                  
3. Professional Craftsmen Proposal – Miscellaneous Repairs  
4. Landscape Maintenance Proposals (4)                                                               
5. Landscape in common area in front of 10581 #J                                               
6. Rules & Regulations                                                                                           
7. Pigeon Issues                                                                                                                      

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                              
3. Action List/Property Inspection    
4. Correspondence                                                         
5. Maintenance                                                                                                              
6. Non-Compliance                
7. Patrol                              
8. Community Map/Profile                                                                                                  
   

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 19, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.
   

 Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, September 17, 2018

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 08/31/18
3.  Request to Waive Fines for Account # 0968-00042.2
4. Board Awareness: Interim Payment Account # 0968-00248-3
5. Board Awareness: Interim Payment Account # 0968-00273-1
6. Request for Payment Plan for Account #0968-00167-3
7. Request for Settlement Offer Account #0968-00286-1

III.       EXECUTIVE SESSION MINUTES                                      

1. 08/20/18 Executive Session Minutes                                                                                           
2. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 08/20/18 Special General Session Minutes
3. 08/20/18 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 08/31/18 Financial Statement
2. Audit & Tax Return Proposals FYE 12/31/18
3. Approve Budget & Reserve Study 01/01/19 to 12/31/19
4. Adopt Reserve Funding Plan in General Session Per CC §5560

1. LIEN APPROVALS
2. Resolution to Record Lien: Account # O968-00242-3
   

VII.      GENERAL BUSINESS

1. Villa Park Proposals (2) – Landscape refurbishment (Previously Tabled)
2. Post judgement Account #0968-00082-1
3. Villa Park –Monthly Contract increase
4. A2Z Plumbing Invoice – Plumbing Repair 10581 #A
5. Alan Smith Pool Plastering Invoice – Change Order Large pool
6. Novatech Proposal – Wireless Access Points
7. California Gate Proposal – Memory Chip Replacement
8. Landscape Maintenance Proposals (2)
9. Earthco Proposal – Annual Tree Trimming
10. Pigeon Issues
11. Rules & Regs
12. Solar Equipment and Electric Vehicle Charging policy
13. Homeowner Request-Patio cover
14. Goals 2018
    

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 15, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

   Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”