LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE: MONDAY, JUNE 17, 2019
TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL
LOCATION: UNITED METHODIST CHURCH, ROOM 21
12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

ORGANIZATIONAL MEETING

EXECUTIVE SESSION
Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

I. DECLARATION OF QUORUM / CALL TO ORDER 6:30 P.M.

II. DELINQUENCIES
A. A/R Aging & Reconciliation Report 5/31/19
B. Altera Collections-History as of 5/31/19
C. Board Awareness: Interim Payment Account # O968-00273-1
D. Board Awareness: Interim Payment Account # O968-00248-3
E. Request to Waive Fine for Account # O968-00077-2
F. Board Request: Payment Plan Request Account # 0968-00082-1

III. MEMBER DISCIPLINE / HEARINGS
A. Hearing Report
B. Hearing: Nuisance
C. Hearing: Debris on Patio
D. Hearing: Homeowner Responsibility – Plumbing

IV. EXECUTIVE SESSION MINUTES
A. 05/20/19 Executive Session Minutes

V. ADJOURN EXECUTIVE SESSION 7:00 P.M.

GENERAL SESSION

I. DECLARATION OF QUORUM / CALL TO ORDER 7:00 P.M.

II. EXECUTIVE SESSION DISCLOSURE
Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 7:00 P.M.
(3 minutes per member / 15 minutes maximum)
Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

IV. SECRETARY’S REPORT / MINUTES 7:15 P.M.
A. 05/20/19 General Session Minutes
B. 05/20/19 Special General Session Minutes

V. TREASURER’S REPORT / FINANCIALS 7:20 P.M.
A. 5/31/19 Financial Statement

VI. LIEN APPROVALS

VII. GENERAL BUSINESS
A. Enviro-Care Proposal – Carport Termite Treatment
B. EarthCo Proposal – Annual Tree Trimming
C. Mastercare Invoice – Remediation
D. Roofing Standards Proposals –Carport Cover Project
E. Mandatory Commercial Recycling Program
F. Jill Hamblin – Key exchange, Town Hall Meeting , Rules Notifications Discussion
G. Clubhouse remodel Discussion
H. Appoint Election Committee per Bylaws, Section 6 (Committee to include one board member to act as Chairman and 2 or more persons Discussion
I. Appoint Either One (1) or Three (3) Inspectors of Election (OPPM can be IOE) & Authorize OPPM to Receive Ballots Discussion

VIII. ITEMS NEEDING IMMEDIATE ACTION
Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

IX. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
A. Action List/Property Inspection
B. Correspondence
C. Maintenance
D. Non-Compliance
E. Community Map

X. NEXT MEETING
The next meeting of the Board of Directors will be held on Monday, July 15, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

XI. ADJOURN GENERAL SESSION 8:00 P.M.

Professionally Managed By:
Optimum Professional Property Management, Inc.
230 Commerce, Suite 250, Irvine, CA 92602
(714) 508-9070 / (714) 665-3000 Fax
www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, may 20, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – RENOVATION           

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:00 P.M.
2. Guest Speaker- Prime Co                                                        5:00 P.M.
3. Guest Speaker- Triplett Painting & Restoration               5:30 P.M.                       
4. Guest Speaker- Pilot Painting                                                        6:00 P.M.
5. Guest Speaker- Empire Works                         6:30 P.M                    

1. ADJOURN SPECIAL GENERAL – RENOVATION 6:30 P.M.           

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30 P.M.       
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 4/30/19          
4. Board Awareness: Interim Payment Account # 0968-00082-1                            
5. Board Awareness: Interim Payment Account # 0968-00273-1                             
6. Board Awareness: Payment Paid in Full Account # 0968-00167-3          P

III.       MEMBER DISCIPLINE

1. Hearing: Nuisance                                                                   
2. Hearing: Papaya Trees
3. Hearing: Debris on Patio                                                                                                      

1. EXECUTIVE SESSION MINUTES
2. 4/15/19 Executive Session Minutes                                                                                                                         

1.        ADJOURN EXECUTIVE SESSION                                      7:00 P.M.

GENERAL SESSION                                                                                                                                  

1. DECLARATION OF QUORUM / CALL TO ORDER 7:00M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.           

III.       HOMEOWNER FORUM (15 Minutes)                                  7:00 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 7:15 P.M.       
2. 4/15/19 General Session Minutes                                                                   

V.        TREASURER’S REPORT / FINANCIALS                            7:20 P.M.                                                                                          

1. 4/30/19 Financial Statement                                                                                                                                                     
2. Approve Revised Reserve Study FY 01/01/20 to 12/31/20                                       
3. NCB CD Maturing 06/17/19                                                                                    
4. Opus Bank Maturing 06/12/19                                                                                  
5. Bank Of India NY Maturing 06/07/19                                                                      
6. Florida Cmnty BK Maturing 06/21/19                                                                       
7. Beal Maturing 07/10/19                                                                                                                                                                                                                   

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS   

1. Fire Safety First Proposal- Annual Fire Alarm Repair Operation
2. Concrete Hazard Solutions Prposal – Concrete Walkway
3. Strategic Sanitation Services Proposal – Pressure Washing Carports
4. Roofing Standards Proposals –Carport Cover Project                                                  
5. Mandatory Commercial Recycling Program
6. Community Wide Paint Proposals (4)                                                     
7. Adopt Rules & Regulations
8. Fire Safety First Invoice # 1062174                                     
9. Advance Aquatic Invoice # 996900                                                                                                          

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                                                                                                                
3. Maintenance     
4. Non-Compliance               
5. Community Map/Profile                                                                                                                  

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, June 17, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          8:00 P.M.

 Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, April 15, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.          
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 3/31/19          
4. Altera Collections-History as of 4/08/19
5. Board Awareness: Interim Payment Account # 0968-00273-1                          
6. Board Awareness: Interim Payment Account # 0968-00248-3                             
7. Board Request: Payment Plan Request Account # 0968-00082-1

III.       MEMBER DISCIPLINE

1. Hearing: Plumbing Repair Reimbursement                                                                

1. EXECUTIVE SESSION MINUTES
2. 3/18/19 Executive Session Minutes                                                                                                                           
3.        ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 3/18/19 General Session Minutes                                                                 

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 3/31/19 Financial Statement                                                                                       
2. Transportation Al CD Maturing 5/09/19                                                                  
3. Approve Draft Reserve Study FY 01/01/20 to 12/31/20                                           
4. Authorization to Close Calfirst National Bank Accounts #24341 & 163724          
5. Approve Draft Audit  FYE 12/31/18                                                                                                                                                                                               

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Owner Request: Reimbursement for restoration – Slab leak                         
2. Community Legal Advisors Invoice – General Legal Representation         
3. Roofing Standards Proposals –Carport Cover Project                                    
4. Professional Craftsmen Proposal – Misc. Repairs 10571,10551,10561 and 10541
5. Professional Craftsmen Proposal – Carport Post Repairs                                                                  
6. Mandatory Commercial Recycling Program
7. Community Wide Paint Proposals (4)                                                     
8. Owner Request for Reimbursement                                                                       

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                                                                                                   
3. Maintenance      
4. Non-Compliance               
5. Patrol     
6. Community Map/Profile                                                                                                                     

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, May 20, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

     Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to announce the Proposed Rules changes for Lakeside Garden Grove.  The last time the rules were amended was the year 2000.  A lot has changed since then.  So, we have posted on this website (see Governing Docs page) both the rules with suggestions, and a clean copy.

We invite all homeowners to review these proposed changes, and come to upcoming Board meeting Monday, April 15th.

If you are unable to attend, please contact Mark Gardner at Optimum Property Management with your suggestions:  MGardner@optimumpm.com.

Pursuant to California Civil Code §4360 “Rule-Making Procedures”, the Board of Directors will be considering adoption of the posted Proposed Rule Changes at the Board of Directors meeting following twenty-eight (28) days’ notice to be held on the following date or any adjournment thereafter:

DATE:         Monday, May 20, 2019

TIME:         6:30 P.M.

PLACE:       United Methodist Church of Garden Grove, 12741   Main Street, Room 21, Garden Grove, California.

Purpose & Effect of Rules and Regulations

The purpose and effect of the Proposed Rules and Regulations is to provide an overall update to the current Rules and Regulations and to provide clarity with each rule. Additionally, the purpose is to bring the Rules and Regulations into compliance with the ever-changing California Civil Codes. If adopted, the Rules & Regulations will become effective upon approval at the May 20, 2019 board meeting or any adjournment thereafter.

If you wish to make comments with regard to these proposed Rule(s), please submit them in writing to the Association, c/o Optimum Professional Property Management, Inc. at the address listed below.  You may also attend the meeting to present your constructive comments to the Board of Directors prior to making a decision on the proposed Rule(s). 

Thank you for your continued support of the Board’s efforts to protect, maintain and enhance our property values.  The Board.

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, March 18, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.             

ORGANIZATIONAL MEETING

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 2/28/19
3. Altera Collections-History as of 2/25/19                                                                                                                                 
   

III.       EXECUTIVE SESSION MINUTES                                      

1. 2/25/19 Executive Session Minutes                                                                                                                   
   

1. ADJOURN EXECUTIVE SESSION                                      6:30 P.M.

GENERAL SESSION                                                                                                                                  

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 2/25/19 General Session Minutes                                                                   
   

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 2/28/19 Financial Statement                                                                                     
2. Current interest rates for CDs                                                                                                                           
   

1. LIEN APPROVALS
   

VII.      GENERAL BUSINESS

1. Owner Request: Reimbursement for restoration – Slab leak                             
2. Concrete Hazard Solutions Proposals (2)
3. Fire Safety First Proposal –Title 19 5 Year Fire Sprinkler Test
4. Rules & Regulations                              
5.  Jill Hamblin – Working Goals                                                                                                                                                   
6. Mandatory Commercial Recycling Program                                             
7. Community Wide Paint Proposals (3)                                      
8. Approve Dates to Turn Pool Heat On and Off for 2019
9. Establish Goals 2019                                                                                        

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Action List/Property Inspection                                         
3. Correspondence                                                      
4. Maintenance                                   
5. Non-Compliance               
6. Patrol
7. Community Map/Profile                                                                                                                     
   

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, April 15, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

    Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”