LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, October 21, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

           8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

             LOCATION:  UNITED METHODIST CHURCH, ROOM 21

                         12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.            
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 9/30/19                              
4. Altera Collections-History as of 9/17/19                                                                              
5. Board Awareness: Interim Payment Account # O968-00273-1                                         
6. Board Awareness: Interim Payment Account # O968-00273-1                                        

III.          MEMBER DISCIPLINE / HEARINGS

1. Hearing Report                           
2. Hearing: Nuisance                                                                          
3. Hearing: Remove Plants & Pavers from Common Area
4. Hearing: Items on Balcony
5. Hearing: Remove Patio Debris
6.                                                                     
7. EXECUTIVE SESSION MINUTES                                                  
8. 09/69/19 Executive Session Minutes                                                                                                                               

1.           ADJOURN EXECUTIVE SESSION                                                                  6:30 P.M.

GENERAL SESSION                                                                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER                                 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.             

III.           HOMEOWNER FORUM (15 Minutes)                                                      6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 09/16/19 General Session Minutes                                                                           

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 9/30/19 Financial Statement                                                                                                    
2. Audit & Tax Return Proposals (4) FYE 12/31/19                                            
3. ALLY BK CD Maturing 11/12/19                                                                                                                                                                                                   

1. LIEN APPROVALS
2. Resolution to Record Lien: APN # 939-882-14| 00108
   

VII.         GENERAL BUSINESS   

1. Whitney Petchul Invoice                                                                    
2. Advance Aquatic Proposal – Main Lake Demo                                              
3. Professional Craftsmen Proposal – Repair Atrium 10540 # I                                                                                                                         
4. Personal Touch Proposal – Maintain 7 Doggie Stations
5. Novatech Proposal –Wireless Access Point upgrade
6. Parking Issues and Patrol
7. Park Renovation Project                                                                                                                                                                  
   

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                               

1.          NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 18, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

1. ADJOURN GENERAL SESSION                                                                     8:00 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

Due to ongoing issues with the functionality of the key fob system, the Board of Directors has decided to remove the key fob lock systems and replace them with actual key locksets.  We will be issuing physical keys and taking back the original key fobs. 

This will affect all (3) pedestrian gates and all (5) pool gates.  Car remotes will remain unaffected. 

The vendor will replace the fob system on Friday, October 18, 2019.  This should only take one business day.

Accordingly, the Board will offer residents three opportunities to exchange their key fobs for actual keys:

Date                                                    Time                                             Location

Friday, Oct. 18th                             5:30 p.m. – 8:30 p.m.                   Small Pool

Saturday, Oct. 19th                         7:00 a.m. – 12:00 p.m.                  Small Pool

Monday, Oct. 21st                           7:00 p.m. – 8:00 p.m.                   Ricker Lounge
(board meeting)

If you can’t make the above times, then you will need to go to Optimum’s office in Irvine for the exchange:

OPTIMUM
230 Commerce, Suite 250
Irvine, CA  92602

The following is the procedure for exchanging the fobs for keys:

• Bring photo identification
• Know your address and/or building number
• Bring both key fobs – you can only get (1) physical key per each fob
• If you don’t have a key fob, you will not receive a physical key
• If you are disabled, please contact Mark Gardner to make special arrangements: call phone number (714) 508-9070 x227 or email him at MGardner@optimumpm.com

Thank You, the Board

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, September 16, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.              
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 8/31/19                                                                                                    
4. Board Request: Request to Waive Fees Account # O968-00108-1                            
5. Board Awareness: Interim Payment Account # O968-00273-1                                        

III.          MEMBER DISCIPLINE / HEARINGS

1. Hearing Report                                                                               
2. Hearing: Nuisance                                                                          
3. Hearing: Items on Balcony   
4. Hearing: Homeowner Responsibility
5. Hearing: Remove Patio Debris                                                                                    

1. EXECUTIVE SESSION MINUTES                                                  
2. 08/19/19 Executive Session Minutes                                                                                                                                

1.           ADJOURN EXECUTIVE SESSION                                                                  6:30 P.M.

GENERAL SESSION                                                                                                                                                                                    

1. DECLARATION OF QUORUM / CALL TO ORDER                                 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.             

III.           HOMEOWNER FORUM (15 Minutes)                                                      6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 08/19/19 General Session Minutes                                                                           

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 8/31/19 Financial Statement                                                                                                        
2. Special Assessment Loan Pay Off Approval                                                                                                                                                                                                                              

1. LIEN APPROVALS
2. Resolution to Record Lien: APN # 939-882-14| 00108 

VII.         GENERAL BUSINESS   

1. Advance Aquatic Proposals (3)                                                    
2. Peak Lighting Proposal – Install 126 New LED Flush Mount Wall lights                                              
3. Enviro-Check Invoice – Asbestos Inspection         
4. Villa Park Proposal – Pond Conversion
5. Mastercare Proposals (3)                                                                   
6. Title 22 Compliance                                                    
7. Architectural Application Review 10551-J (Windows)                                         
8. Clubhouse remodel update Discussion                                                                       

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                             

1.          NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 21, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

1. ADJOURN GENERAL SESSION                                                                     8:00 P.M.
   

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, August 19, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER                 5:30 P.M.          
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 7/31/19                           
4. Altera Collections-History as of 8/13/19                           
5. Board Awareness: Payoff Payment Account # O968-00082-1                                          
6. Board Awareness: Interim Payment Account # O968-00248-3                                        

III.          MEMBER DISCIPLINE / HEARINGS

1. Hearing Report                                                                                                                        
2. Hearing: Nuisance                                                                          
3. Hearing: Items on Balcony
4. Hearing: Homeowner Responsibility
5. Hearing: Homeowner Responsibility
6. Hearing: Remove Patio Debris                                                                   
   

1. EXECUTIVE SESSION MINUTES                                                  
2. 07/15/19 Executive Session Minutes                                                                         17                                                            
   

1.           ADJOURN EXECUTIVE SESSION                                                                  6:30 P.M.

GENERAL SESSION                                                                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER                                 6:30M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.           HOMEOWNER FORUM (15 Minutes)                                                      6:30 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 6:45 P.M.           
2. 07/15/19 General Session Minutes                                                 21
3. 07/15/19 Special General Session Minutes                            25                             
   

V.            TREASURER’S REPORT / FINANCIALS                                                      7:00 P.M.                                                                                          

1. 7/31/19 Financial Statement                                                                                                   28      
2. CID Insurance Renewal 8/30/19 42
3. Approve Budget & Reserve Study 01/01/20 to 12/31/20         45
4. Adopt Reserve Funding Plan in General Session Per CC §5560         49                                                                                                                                                                                      
   

1. LIEN APPROVALS
2. Resolution to Record Lien: APN # 939-88-221| 00125 55
3. Resolution to Record Lien: Account # O939-88-076|00050 56
   

VII.         GENERAL BUSINESS   

1. Personal Touch – Annual Increase                                                      58
2. MasterCare Proposals (3) Remediation                                  60
3. Mastercare Invoice – Remediation                                                63
4. Professional Craftsmen Proposal – Repair termite damage                     65                                     
5. Community Legal Advisors Invoice – Collections                                   66
6. Villa Park Proposal – Pond Conversion 67
7. Design Everest Proposal – Clubhouse Project 68
8. Homeowner Request Reimbursement                                                             80
9. Title 22 Compliance 82
10. Homeowner Request Reimbursement                                                         85
11. PrimeCo Proposal Bridge Repairs 86
12. PCW Proposal Bridge Repairs                                                                                92
13. EmpireWorks Proposal – Community Wide Wood Repairs 97
14. Peak Lighting Proposal – Access Door Community wide lighting              98
15. Jill Hamblin – Key exchange, Town Hall Meeting, Rules Notifications Discussion
16. Clubhouse remodel                                                                                                       Discussion
17. Appoint Election Ballot Gathering Committee Discussion                                                                         

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.                               

1.          NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 16, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

1. ADJOURN GENERAL SESSION                                                                     8:00 P.M.

 Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com 

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, July 15, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – RENOVATION

1. CALL TO ORDER SPECIAL GENERAL SESSION 5:30 P.M.
2. Clubhouse Project
3. Guest – Design Everest 5:30 P.M                                                          

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).  

1. DECLARATION OF QUORUM / CALL TO ORDER                 6:30 P.M.              
2. DELINQUENCIES
3. A/R Aging & Reconciliation Report 6/30/19                           
4. Altera Collections-History as of 7/5/19  
5. Board Awareness: Interim Payment Account # O968-00273-1                                        

III.          MEMBER DISCIPLINE / HEARINGS

1. Hearing Report                      
2. Hearing: Noise Nuisance                                                                                                                                      

1. EXECUTIVE SESSION MINUTES                                                  
2. 06/17/19 Executive Session Minutes                                                                                                                                

1.           ADJOURN EXECUTIVE SESSION                                                                  7:00 P.M.

GENERAL SESSION                                                                                                                                                                                   

1. DECLARATION OF QUORUM / CALL TO ORDER                                 7:00M.
2. EXECUTIVE SESSION DISCLOSURE

                Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.               

III.           HOMEOWNER FORUM (15 Minutes)                                                      7:00 P.M.

                (3 minutes per member / 15 minutes maximum)                                             

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                 7:15 P.M.           
2. 06/17/19 General Session Minutes                                                
3. 05/20/19 Organizational Session Minutes                                                       

V.            TREASURER’S REPORT / FINANCIALS                                                      7:20 P.M.                                                                                          

1. 6/30/19 Financial Statement                                                                                                  
2. Valley Natl CD Maturing 08/6/19 G/L #1272                                    
3. Valley Natl CD Maturing 08/6/19 G/L #1274                                                                                                                                                   

1. LIEN APPROVALS

VII.         GENERAL BUSINESS   

1. Advance Aquatic Proposal – Lake Edge Repair                                                  
2. Villa Park Proposals (2) – Park Project                                                      
3. Roofing Standard Proposals (2) – Roof Repairs
4. Courtesy Patrol Proposal – Service                                                                                
5. A2Z Plumbing Proposal           
6. Architectural Application                                              
7. Elliott’s General Contracting Proposal –Carport Repair
8. Tri –Star Construction Proposal – Engineering Services                        
9. Design Everest Proposal – Clubhouse Project
10. Villa Park Invoice – Main Line Break
11. Community Legal Advisors – Invoice Legal Expenses
12. Professional Craftsmen Proposal – Building Repairs                                        
13. Mandatory Commercial Recycling Program                                                                                  
    

VIII.        ITEMS NEEDING IMMEDIATE ACTION                                                                                    

                Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting. 

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                                
2. Action List/Property Inspection                                                                     
3. Annual Calendar                                             
4. Correspondence                                                               
5. Maintenance                                                                                    
6. Non-Compliance                                 
7. Community Map                                                                                                                     

1.          NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 19, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

1. ADJOURN GENERAL SESSION                                                                     8:00 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc.

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board has some exciting upcoming projects for Lakeside.  There are also two articles below regarding the streams & landscape, and more information on the use of barbeques.  Please read at your earliest convenience.  This post will discuss our new painting project. 

It has been five years since the completion of our refurbishment project, and it is time to re-paint our buildings and metal fences.  This must be done on a timely basis to not only protect our investment, but to also maintain the aesthetic of our complex.  After speaking with four vendors, we have chosen EmpireWorks based out of Irvine.  They will begin work on Tuesday, July 9, 2019, and we estimate completion by October/November pending weather conditions and resident cooperation.

They will begin work at Building 10641, and work their way clockwise around our complex toward the center, and end at building 10610.  We will use the same or similar colors, and Empire will post notices 48-72 hours before performing work.

EmpireWorks will set up an on-site office starting Monday, July 8th using the four guest spots in the corner by 10641-G.  They will post notices prior so residents will know not to park there.  If your car is still parked in this area on July 8th, we might have to tow it.  The Board asks for cooperation in this matter. 

General scope of work summary includes:

Building Wood Trim and Doors Only
Shutters, Beams and Posts
Entry Doors and Frames
Utility Doors and Frames
Wood Trim, Window Trim, Decorative Wood Trim
Siding, Eaves and Fascia
Balcony Railings (not the deck)
First Story Patio Wrought Iron Fencing
Catwalk Belly Band
Catwalk Wood Railings and Top Caps, Stair Stringers

Common Area Site Items and Carport Wood Only
Carport Wood Trim, Ceilings, Cabinets, and Block Support Posts – we will notify residents ahead of time  (residents will need to vacate their carport spot for only 1 day while a carport section is worked on)
Trash Enclosure Doors
Vehicle Gates
Pool Wrought Iron Fencing
Perimeter Iron Fencing and Pedestrian Gates
Mailbox Structures (2) – excludes pool building & carport stucco
Pressure washing all stucco surfaces
Stucco will not be painted, but will patch minor areas and touch-up stucco as needed

EmpireWorks will also allow access to their website at www.empireworks.com where you can see live updates on this project to keep everyone on the same page.  Please see “General Notice” for that information.  FAQ sheet and a project map are also below:

 General Notice (July 2019)

 FAQ Sheet (July 9, 2019)

 Lakeside Project Map (Starting July 9, 2019)

RESIDENTS WILL NEED TO DO THE FOLLOWING:

Remove ALL items attached to the balcony railing & posts – including all plants, and any mesh barriers

Remove ALL items attached to the patio railing – including all plants, and any mesh barriers

Remove ALL items attached the walls and/or roof trim such as lights  (nothing should be attached to the fascia anyway)

Most importantly – remove ALL storage items like garden supplies, house supplies, containers, etc…  (should not be there anyway)

When EmpireWorks gets to your building, you’ll need to move all items (such as patio furniture) to the center of the balcony or patio (or put inside your unit) … and allow two feet or so for the workers to paint

EmpireWorks will do their best to cover any plants and/or additional items.

THIS IS THE PERFECT TIME TO CLEAN OFF BALCONIES AND/OR PATIOS … as our rules have been updated, and the Board will have no choice but to issue violation letters and/or impose fines on those residents refusing to comply.

If you have any questions, though, please feel free to come to our next board meeting … or contact our property manager, Mark Gardner, at Optimum Professional Property Management:

Phone:  (714) 508-9070 x227
Email:  MGardner@optimumpm.com
 
The Board thanks you in advance for your cooperation.