LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, February 26, 2018

TIME: 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Bianca Reyes from Villa Park Landscape

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.        

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 01/31/18
3. OPM Collection Log
4. Board Awareness: Interim Payment Account # 0968-00273-1
5. Board Awareness: Interim Payment Account # 0968-00248-3
6. Request to Write Off Balance for Account # 0968-00223-1
7. Request for Payment Plan for Account # 0968-00242-3

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Peak Lighting & Electric, Inc. Invoice # 22244  ~ 10580 # H  (Nguyen)
2. Hearing: A2Z Plumbing Invoice # 41336 ~ 10541 # L (Blades)

1. EXECUTIVE SESSION MINUTES
2. 01/22/18 Executive Session Minutes                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 01/22/18 General Session Minutes
3. 10/16/17 Notice of 1^st    Adjournment
4. 11/13/17 Notice of 2^nd   Adjournment
5. 12/11/17 Notice of 3^rd   Adjournment
6. 01/10/18 Notice of 4^th   Adjournment
7. 01/22/18 Notice of 5^th   Adjournment

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 01/31/18 Financial Statement
2. Bank of Baroda CD Maturing  03/21/18
3. Calfirst National Bank Maturing 03/22/18
4. Foresight Financial Proposal – Reserve Study ONSITE FY 01/01/19 to 12/31/19

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.    Personal Touch Proposal – Fall Cleaning 2017

B.      Professional Craftsmen Proposal – Building Miscellaneous 10620, 10610, 10590 and 10570

C.      Alan Smith Pools Proposals – Pool & Spa Plastering

D.     Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621, 10610,10611,10601,10511 and 10631

E.      Returning Fish to the streams– Homeowner Correspondence

F.      Establish Goals for 2018

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, March 19, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to notify all residents that Southern California Edison will be conducting a scheduled power outage on Thursday, Jan. 25, 2018.

They will be replacing an underground switch and two underground transformers.

This will take place from 9:00am to 4:00pm.

Additionally, Edison’s civil crews will be onsite a few days prior to the scheduled outage to perform prep work.

All residents will be notified with SCE mailers 3-5 days prior to the outage.

Please make necessary arrangements to minimize any inconvenience. 

If you have any questions, please contact our property manager, Mark Gardner:

Email: MGardner@optimumpm.com
Phone:  (714) 508-9070 x227

Thank You, The Board

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, January 22, 2018

TIME: 6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.       

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 12/31/17
3. OPM Collection Log
4. Board Awareness: Interim Payment Account # 0968-00273-1
5. Board Awareness: Interim Payment Account # 0968-00248-3
6. Request to Waive Fines for Account # 0968-00128-3
7. Request to Waive Fees for Account # 0968-00186-2
8. Request to Waive Fines for Account # 0968-00226-2
9. The Perry Law Firm Unpaid Invoices

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Peak Lighting & Electric, Inc. Invoice # 22244

1. EXECUTIVE SESSION MINUTES
2. 11/20/18 Executive Session Minutes                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                                

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.
2. 11/20/17 Special General Session Minutes
3. 11/20/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 11/31/17 Financial Statement
2. 12/31/17 financial Statement
3. Meta bank Storm CD Maturing 2/28/18
4. Cash Management

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.    Personal Touch Proposal – Fall Cleaning 2017

B.    Villa Park Landscape Proposal – Landscape Planting 10530, 10540,10560,10580,10590 and front of the Poll area

C.      Professional Craftsmen Proposal – Building Miscellaneous 10620, 10610, 10590 and 10570

D.     10531 Unit #I – Repair reimbursements

E.      PCW Contracting Services Proposal – Stucco repair 10531 unit # I

F.      Alan Smith Pools Proposals – Pool & Spa Plastering

G.     Roofing Standards Proposal – Sky light repairs and replacements 10620, 10621, 10610,10611,10601,10511 and 10631

H.     Fire Safety First Invoice – Annual Fire Alarm Testing

I.        Parking Decals – Homeowner Correspondence

J.        Approve revised collection policy due to mandatory changes per legislation

K.     Approve Legal counsel to draft Electric Vehicle charging policy and solar equipment policy Discussion

L.      Approve New homeowner welcome package

M.   CC11504 Certified Manager Disclosure

N.      Establish Goals for 2018

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Patrol
8. Community Map/Profile

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, February 26, 2018 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

The Board would like to wish all residents a safe and Happy Holiday!

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, November 20, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – James Nowlin from Casitas                                             

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 10/31/17
3. OPM Collection Log                                                                                                
4. Board Awareness: Interim Payment
5. Board Awareness: Interim Payment
6. Request to Deed in Lieu                              

III.       MEMBER DISCIPLINE                                                                                                                                                                                         

1. Hearing: Plants                                                                
2. Hearing: Items Balcony                                                          
3. Hearing: Stored Items                          

1. EXECUTIVE SESSION MINUTES
2. 10/16/17 Executive Session Minutes                                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.
   

GENERAL SESSION                                                                                                                                 

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES 6:45 P.M.       
2. 08/21/17 General Session Minutes
3. 09/18/17 Special General Session Minutes
4. 09/18/17 General Session Minutes                                          

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.                                                                                          

1. 10/31/17 Financial Statement
2. Morgan Stanley CD Maturing  12/11/17
3. Calfirst National Bank CD Maturing 12/22/17
4. Morgan Stanley CD Maturing 12/29/17                                                                                   

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.                                          

A.     Advance Aquatic Proposal – Lake edge removal 10621, 10630, 10520 and 10521     P

B.      Advance Aquatic Proposal – Replace leaking pump seals                                           

C.     Personal Touch Proposal – Fall Cleaning 2017                                                           

D.   Disaster Preparedness (Patrick Turner)                                                                                                                   

E.      Appoint Board Liaison                                                                                                   

F.      Appoint NOT LESS THAN THREE (3) OR MORE THAN FIVE (5) Members to Architectural Review Committee per CC&Rs 15.                                                                                                                                                                                                                                                                                                                                                                            

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)                                                
2. Annual Calendar                                   
3. Action List/Property Inspection
4. Correspondence                                                        
5. Maintenance    
6. Non-Compliance               
7. Community Map                                                                                                           

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, January 15, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

  Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE:  MONDAY, October 16, 2017

TIME:   5:30 P.M. AFTER REFURBISHMENT

6:00 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION:  UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930:  The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL –AFTER REFURBISHMENT

1. CALL TO ORDER SPECIAL GENERAL SESSION  5:30 P.M.

1. Guest Speaker – Bianca Reyes from Villa Park Landscape

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following:  litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665.  This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

1. DECLARATION OF QUORUM / CALL TO ORDER 6:00 P.M.           

1. DELINQUENCIES
2. A/R Aging & Reconciliation Report 09/30/17
3. OPM Collection Log
4.  Board Request: Settlement Request
5. Request to Waive Fees
6. Request to Waive Fine
7. Request to Postpone payments

III.       MEMBER DISCIPLINE                                                                                                          

1. Hearing: Nuisance
2. Hearing: Nuisance
3. Hearing: Plants
4. Hearing: Items Balcony
5. Hearing: Stored Items

1. EXECUTIVE SESSION MINUTES
2. 09/18/17 Executive Session Minutes                                                                                                     

1. ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION                                                                                                                             

1. DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

1. EXECUTIVE SESSION DISCLOSURE

            Civil Code §4935(e):  Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III.       HOMEOWNER FORUM (15 Minutes)                                  6:30 P.M.

            (3 minutes per member / 15 minutes maximum)                       

                Civil Code §4925(b), 5000(b):  The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session.  A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

1. SECRETARY’S REPORT / MINUTES                         6:45 P.M.
2. 09/18/17 Special General Session Minutes
3. 09/18/17 General Session Minutes

V.        TREASURER’S REPORT / FINANCIALS                            6:50 P.M.

1. 09/30/17 Financial Statement

1. LIEN APPROVALS

VII.     GENERAL BUSINESS                                                           7:00 P.M.

A.     Villa Park Proposal – Tree Removal

B.      Advance Aquatic Proposal –Drain and clean all Bio filters

C.      Advance Aquatic Proposal – Lake edge removal 10621, 10630, 10520 and 10521

D.     Advance Aquatic Proposal – Install locking mechanism on vaults and Replace leaking pump seals  Pg. 64

E.     Trash Enclosure Proposals (2) – Exterior Painting of the Trash Enclosures

F.   A2Z Plumbing Proposal – Broken drain line repair 10531 #A/I

G.     Enlarging of the parking space (Jill Hamblin)                                                               Discussion

VIII.    ITEMS NEEDING IMMEDIATE ACTION                                                              

            Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

1. SUMMARY OF ACTION TAKEN (REVIEW ONLY)
2. Annual Calendar
3. Action List/Property Inspection
4. Correspondence
5. Maintenance
6. Non-Compliance
7. Community Map

1.       NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 20, 2017 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove, CA

1. ADJOURN GENERAL SESSION                                          7:30 P.M.

     Professionally Managed By:

Optimum Professional Property Management, Inc. (ACMF)

ACCREDITED COMMUNITY MANAGEMENT FIRM

230 Commerce, Suite 250, Irvine, CA  92602

(714) 508-9070 / (714) 665-3000 Fax

www.optimumpm.com

“Making a Difference ……TOGETHER”